Administrative Support Officer
Administrative Support Officer
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Job Description
Are you passionate about supporting research and facilitating outcomes We are seeking a highly organised person to provide high quality support to the Research Grants team and Griffith University Community in administering research grant applications and awards.
Join a dynamic Research Grants team where youll play a key role in driving impactful research by managing communications streamlining systems and ensuring seamless administrative support. From coordinating with key stakeholders to maintaining vital data and supporting grant activities this is a rewarding and engaging role at the heart of university research excellence.
Key responsibilities include but are not limited to:
- Providing administrative support for the office including room bookings filing photocopying and maintaining registers calendars and databases.
- Managing and prioritise Outlook inboxes responding to queries from stakeholders across the university and directing complex inquiries to appropriate team members. Liaise with key funding agencies on administrative matters including adding and removing users.
- Assisting with data entry management and maintenance in the Research Administration database along with related SharePoint and Excel files and generate queries and reports as needed.
- Providing support to the Research Grants team to meet deadlines including compiling and distributing documents preparing reports and routine correspondence disseminating information to the University community
- Assisting in the development and enhancement of efficient procedures.
- Supporting compliance with University Policy and Procedures and Auditing requirements.
About you
The successful candidate will have completed year 12 with relevant work experience; or extensive administration experience relevant to the requirements of the position or an equivalent combination of relevant experience and/or education and/or training. You will be a highly organised person who adapts quickly to new technology and processes.
You will also have:
- Strong attention to detail and commitment to accuracy.
- Outstanding written and verbal communication skills.
- Strong problem-solving skills.
- Exceptional organisational skills
- Proficiency in the Microsoft Office suite and the ability to quickly adapt to new software.
Knowledge of the university sector will be highly regarded.
What we can offer
This is a fixed term (approx 10 months) full-time position primarily based at either Griffith University Brisbane South (Nathan) or Gold Coast. As Griffith is a multi-site University you may be required to work across other locations. Griffith Universitys campuses are located on the lands of the Yugarabul Yuggera Jagera Turrbal Yugambeh and Kombumerri peoples.
Salary Range
The full-time base salary for a HEW Level 4 is in the range $73623 - $77680 per annum plus 17% superannuation. The total package will be in the range $86139 - $90886 per annum.
Additional Information :
Why Griffith
As a values-led organisation at Griffith University weve worked hard to create a dynamic and strong organisational culture. We offer:
- Wide range of Learning and Development opportunities
- Salary packaging options and corporate health discounts
- Generous leave entitlements including paid parental leave and leave loading
- Support with future learning opportunities through our educational staff assistance scheme
- Health Safety and Wellbeing initiatives on campus Gym facilities
How to apply
At Griffith were committed to providing a safe and inclusive environment for all - whoever you are and wherever youre from. If you require any accommodations we welcome you to let us know so we can work with you to participate fully in our recruitment experience.
Griffith University values diversity inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander and people of all backgrounds to apply. For more information please visit our Equity Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information please refer to Griffiths Modern Slavery Policy.
Please submit your application online and ensure it includes the following:
- A cover letter of no more than two pages outlining your suitability for the role (please refer to the About you section above and the position description)
- Current curriculum vitae/resume including full contact details
Applicants must have unrestricted working rights for the duration of this appointment. Visa sponsorship is not available for this position.
Successful candidates may be subject to a criminal history check.
For further information specifically about this role please contact Kate Swanson Senior Manager Research Grants at
For application support please contact People Services on (07)and quote reference number REF7928X.
Closing date: Wednesday 18 June 2025 at 11.59pm AEST. All applications must be submitted online.
Please allow at least 2 weeks from the closing date to expect an application update.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
