Executive Associate III

If you are looking for an exciting career with great benefits pension generous leave competitive salary and the opportunity for advancement and professional growth apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team you can have a fulfilling career while also enjoying a wide range of benefits such as medical and dental coverage paid time off (i.e. vacation sick leave) becoming vested in the State pension supplemental retirement options and even joining the Maryland State Employees Credit Union.

The Executive Assistant serves as support staff for the Secretaryof the Maryland Department of Public Safety & Correctional Services. TheExecutive Assistant is responsible for reviewing and handling correspondenceand inquiries related to the Office of the Secretary. Additionalresponsibilities include:

• Researches and compiles information as directed by the Secretary of the Maryland Department of Public Safety & Correctional Services and Deputy Secretary of the Maryland Department of Public Safety & Correctional Services
• Reviews reports and incoming mail to identify and assist in preparing correspondence transmitting items of interest or concern to various departmental staff.
• Acts as the appointment officer to schedule meetings for the Secretary of the Maryland Department of Public Safety & Correctional Services and Deputy Secretary of the Maryland Department of Public Safety & Correctional Services to attend as well as obtain the necessary documentation and information prior to the meeting.
• Serves as the direct representative of the Secretary of the Maryland Department of Public Safety & Correctional Services in meetings and conferences and relays all information that was transmitted.
• Serves and interacts with the Governors office legislators and other state agencies on a daily basis.
• Works on sensitive and confidential projects requiring discretion and judgment in the release of information.
• On Call 24/7 as needed.

Education:Possessionof High School Diploma or GED.

Experience:

Minimum of57 years of experiencesupporting senior executives preferably ina large complex organization or government agency.
Demonstrated experience supportingCabinet-level or senior government leaders including managingsensitive information strategic calendars and high-level communications.
Proven ability tomanage andsupport special projectsin coordination with200 executive leaders includingscheduling meeting coordination material preparation and project tracking.
Exceptionalwritten and verbalcommunication skills with the ability to draft proofread andeditexecutive-level memosbriefings and official correspondence.
Ability toprepare and sendresponses on behalf of the Secretary ensuring alignment withdepartmental priorities tone and confidentiality expectations.
Experience working with internal and external stakeholders at all levelsincluding government officials senior leadership and community partners.
Strong organizational and prioritization skills with the ability tomanage competing deadlines and multipleconfidential work streams simultaneously.

• Experience using a high degree of discretion integrity and professionalism when handling sensitive and confidential matters.
• Experience using Microsoft Office Suite (Outlook Word Excel PowerPoint)and project management toolssuch as Smartsheet Asana or Microsoft Teams.
• Experience working independently and proactively in a fast-paced high-pressure environment.

Employees in this classification will be assigned duties which require the operation of a motor vehicle.

As an employee of the State of Maryland you will have access to outstanding benefits including: health insurance dental and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However if you are unableto apply online the paper application and supplemental questionnaire maybe emailed to Paper application materials must be received in our office by the closing datefor the recruitment.

If you are submitting additional information the preferred method isto upload it with your application. All uploaded additional informationmust be received by the closing date and time. If you are unable to upload please email the requested information to the recruitment number in the subject line or fax to410-484-5928(providing a cover sheet with your contact information recruitment name recruitment number and the number of pages faxed). Onlyadditional materials that are requested will be accepted for thisrecruitment.

For questions regarding this recruitment please contact the Departmentof Public Safety and Correctional Services HRSD-Recruitment Division at.

Terrayl Goode

If you are having difficulties with submitting your onlineapplication please contact the DBM Recruitment and Examination Division or .

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer Maryland is committed torecruiting retaining and promoting employees who are reflective of theStates diversity.