Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Work Schedule
Standard (Mon-Fri)Environmental Conditions
OfficeJob Description
As an Executive Assistant youll be at the center of fast-paced activity using your stellar office and project management skills to support the HR talent leadership team.
What Will You Do
- Ensure team of leaders including the VP of Talent are organized through planful scheduling and execution of key meetings juggling of key priorities and arrangement of complex global multi-city travel
- Skilled and experienced working with colleagues based across different geographic regions with strong cultural awareness and ability to balance multiple time zones
- Develop an understanding of the platform priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests
- Schedule and coordinate complex executive meetings bringing together geographically dispersed teams handling logistics and documenting follow-up activities
- Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation
- Complete talent management projects as assigned by establishing objectives determining priorities managing time gaining cooperation of others monitoring progress and problem-solving
- Research compile summarize and analyze information to make decisions find answers and respond to various inquiries from internal and external customers
- Use the full suite of Microsoft Office products to prepare high-quality correspondence reports and presentations
- Manage expense reporting process vendor invoices and support annual budget processes
- Attend meetings and prepare minutes as requested
- Demonstrate both the flexibility and adaptability required to meet the dynamic nature of the platform
- Maintain confidential files and records
- Coordinate with other Executive Assistants and Administrative Staff to cover other areas due to illness vacation or other special circumstances
- Occasional travel coordination support after hours and on weekends
How Will You Get Here
- High school diploma
- 5 years of executive assistant experience in a professional office environment large organization preferred
- Demonstrated experience in working independently to identify analyze and solve problems with creative solutions
- Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines
- Excellent written and verbal communication skills. Infallible proof reading and spelling
- Solid judgment tact and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information
- Flexible and adaptable with the ability to respond to last-minute changes while maintaining poise and a positive can do attitude
- Extensive international travel management with VISA administration experience
- Expert level skills in all Microsoft office suite products including Power Point Excel Outlook Visio
- Experience with Concur or other expense systems helpful.
Employment Type
Full-Time
