Administrative Assistant, Legal Information Institute
Administrative Assistant, Legal Information Institute
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Job Description
About the Cornell Law School
About the Office or Unit
The Opportunity
The Administrative Assistant assists with the day-to-day operation of the Legal Information Institute (LII) an organization devoted to producing a website that is used by tens of millions of Americans each year to find and understand the law. Primary responsibilities include:
- Responding to complex telephone and email inquiries from project donors and website users containing routine and non-routine inquiries.
- Monitoring department budget for expenses and balances including investigating discrepancies and processing charges P-Card purchases and travel reimbursements.
- Reviewing routine financial transactions and providing account attestation as directed.
- Tracking and paying mission-essential software subscriptions and other bills.
- Assisting student employees with the hiring and time entry process and approving student time entries as needed.
- Reporting designated donations to Cornell University Development personnel and inputting reports received from those personnel into LIIs donor-tracking system.
- Maintain and update website content per schedule; implement changes fix errors and broken links cross-link resources and create layout templates as needed.
While position responsibilities vary every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative collaborative open and welcoming; showing respect compassion and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.
Hours and Location
This position is a full-time benefits-eligible 39 hours per week role performed in a hybrid format of one (1) day per week remote and four (4) days per week at the Cornell Law School at 524 College Ave. Core LII office hours are 8:00AM-5:00PM Monday through Friday with some flexibility on start and end times to be determined by your supervisor.
What We Need
- A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
- Associates degree and 2-4 years of experience or equivalent combination of education and experience.
- Proficient in Microsoft Office Suite and Google Suite software.
- Comfortable learning and using new systems particularly in a web-based environment.
- Experience working and interacting with students both in-person and remotely.
- Excellent written and oral communication skills along with organizational planning time management and interpersonal skills.
- Strong service orientation and attention to detail.
- Ability to prioritize and multitask.
- Ability to cultivate and develop inclusive working relationships with students faculty staff and community members.
If you have all those things great! We have a few more things that we would prefer you to have but its ok if you dont.
- Experience with Cornell financial reporting systems and general administration in a unit with significant fundraising activity from donors not otherwise affiliated with the University.
- Familiar with financial and database programs as well as mass email software and online fundraising platforms.
Success Factors
You are considered a competitive candidate if you are:
- Resourceful and self-directed able to navigate ambiguity engaging your initiative to find answers independently and exercise sound judgment about when to escalate issues.
- An effective communicator who collaborates comfortably across legal content and technology teams asks clarifying questions and keeps information flowing across multiple channels like Slack and email.
- Adaptable and organized capable of managing a wide range of tasks from routine data entry to student hiring while switching gears smoothly and staying composed under pressure.
- Tech-savvy and process-minded quick to learn new systems and tools proactive in identifying opportunities to streamline administrative operations and capable of knowing when to escalate reports of technical issues for troubleshooting.
Rewards and Benefits
- This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.
Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.
- Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.
- Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell
- Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell
- Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards Working at Cornell.
Visa sponsorship is not available for this position.
Cornell is an equal opportunity employer. For more information click here.
University Job Title:
Administrative Asst IVJob Family:
AdministrationLevel:
DPay Rate Type:
HourlyPay Range:
$25.52 - $29.66Remote Option Availability:
HybridCompany:
EndowedContact Name:
Carolyn ChowJob Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline
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The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.
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Cornellwelcomes students faculty and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities to further the founding principle of ... any person ... any study. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving but not limited to such factors as race ethnic or national origin citizenship and immigration status color sex pregnancy or pregnancy-related conditions age creed religion actual or perceived disability (including persons associated with such a person) arrest and/or conviction record military or veteran status sexual orientation gender expression and/or identity an individuals genetic information domestic violence victim status familial status marital status or any other characteristic protected by applicable federal state or local law.
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Employment Type
Full-Time
