Onboarding Specialist
Onboarding Specialist
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Job Description
Position: Onboarding Specialist Employment Type: Full Time Location: 425 Paul Road Rochester NY 14624 - Talent Acquisition Office Department: Human Resources Reports To: Director of Talent Acquisition Salary Range: $23 - $25 per hour
At Lifetime Assistance we believe that every new team member deserves a warm organized and empowering welcome. As our Onboarding Specialist youll be at the heart of that experience-helping new hires transition smoothly into their roles and setting them up for success from day one.
Youll be the friendly face and trusted guide through the onboarding process ensuring every step is timely compliant and aligned with our mission to support people with developmental disabilities in achieving their highest potential.
What Youll Do
As a key member of the Talent Acquisition team youll manage the end-to-end onboarding process and serve as the liaison between candidates recruiters and internal departments.
Youll be responsible for:
- Sending welcome communications and setting up onboarding accounts within 24 hours of new hire assignment
- Managing required background checks (MHL Fingerprinting SCR etc.) and screenings
- Tracking documentation verifying I-9s and preparing files for New Employee Orientation
- Communicating clearly and supportively with new hires throughout the process
- Collaborating with recruiters and leadership to resolve onboarding issues
- Ensuring all onboarding milestones and compliance deadlines are met
- Maintaining accurate records and reporting onboarding status updates regularly
What You Bring
- Experience in HR onboarding recruiting coordination or administrative support
- Familiarity with Applicant Tracking Systems (ATS) and digital recordkeeping
- Excellent organizational skills and attention to detail
- Friendly and professional communication style
- Ability to multitask and problem-solve in a fast-paced environment
- Strong computer skills (Microsoft Office video conferencing tools etc.)
- A commitment to delivering a positive people-first experience
Requirements
- Reliable transportation
- Must pass all required background checks (SCR Fingerprinting SEL MHL)
Why Join Lifetime Assistance
This is more than a process-driven role-its your opportunity to directly impact the employee experience and contribute to an organization that empowers individuals to live fulfilling lives. At Lifetime Assistance youll be part of a mission-driven collaborative HR team that values compassion efficiency and excellence in everything we do.
Ready to Make Every First Day a Great One
If youre passionate about people thrive on details and enjoy being the go-to person others count on-you belong at Lifetime Assistance.
Apply today and help us welcome tomorrows difference-makers.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
