Administration & Data Lead
Administration & Data Lead
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Salary Not Disclosed
1 Vacancy
Job Description
Run the Back-End Engine of a Worldwide Workforce
In the offshoring industry where precision drives performance this role puts you at the core of international operations. Manage data streamline processes and fuel global teams.
Job Description
As an Administration & Data Lead you ll manage internal systems and team coordination streamline operations and ensure data accuracy to power smart decisions across a global organization. You ll serve as the backbone of process efficiency finance support and event logistics for high-performing international teams.
Job Overview
Shift: 09:00 AM - 05:00 PM
Work Setup: Hybrid Macedonia
Your Daily Tasks
Administration & Operations
- Handle daily administrative tasks and ensure smooth operations
- Improve and document processes to support team workflows
- Coordinate with team members and external partners as needed
Data & Knowledge Management
- Maintain accurate and updated member data in internal systems
- Track attendance for events and programs
- Manage shared folders and internal documents
- Organize and label media assets (photos and videos)
Finance Support
- Collect and submit invoices for approval and payment
- Provide monthly finance summaries and review forecasts
- Process payment-related member requests (e.g. refunds via Stripe)
Scheduling & Communication
- Record and distribute meeting notes for board and team calls
- Manage calendars and send invites for meetings and events
- Monitor finance inbox and respond to vendor emails
Event & Program Support
- Track event registrations and coordinate hotel bookings dietary needs and special requests
- Source venues and coordinate logistics
- Order prepare and track inventory for program materials and gifts
Requirements
The Qualifications We Seek
- 5 years of experience in a similar operations admin or data role
- Exceptional organizational and time management skills
- Comfortable working independently and taking ownership of tasks
- Detail-focused with a proactive mindset you spot what needs doing and do it
- Strong communicator both written and verbal
- Fluent in English (additional languages a bonus)
- Familiar with tools like Google Workspace Stripe and shared folders
Benefits
Exciting Perks Await!
- Private Medical Insurance
- Access to Sportmaster
- Career growth opportunities
- Global career exposure
- Diverse and supportive work environment
- Unlimited upskilling through Emapta Academy courses (Want to know more Visit Are We
EMAPTA is proud to be recognized as a leading Global company with a steadfast commitment to excellence in outsourcing solutions. As part of our ambitious expansion strategy we are thrilled to announce our entry into Macedonia a country brimming with immense potential and a talented workforce. We firmly believe in the abilities of the Macedonian people and are eager to contribute to the countrys growth and development. This expansion marks a significant milestone for us as we extend our global footprint into this promising region. With our entrance into Macedonia EMAPTA offers an exciting opportunity for professionals to work with a truly global company while enjoying the benefits of a local Macedonian office and support team. We are dedicated to bridging the best of two worlds by combining our international expertise with the rich talent pool and unique local insights that Macedonia has to offer. Our vision is to empower businesses with top-tier outsourcing services while fostering strong ties with the local community. EMAPTAs presence in Macedonia promises to be a mutually enriching collaboration that propels both the company and the country towards greater success on the global stage. #EmpoweringPeople #EmaptaExperience
The Qualifications We Seek 5+ years of experience in a similar operations, admin, or data role Exceptional organizational and time management skills Comfortable working independently and taking ownership of tasks Detail-focused with a proactive mindset you spot what needs doing and do it Strong communicator, both written and verbal Fluent in English (additional languages a bonus) Familiar with tools like Google Workspace, Stripe, and shared folders
Employment Type
Full Time
