Company Secretarial Assistant
Company Secretarial Assistant
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Job Description
Whats in it for you
This is an exciting opportunity for someone looking to develop their career within a dynamic Legal & Governance team. You will gain hands-on experience working closely with senior professionals supporting the Lead Company Secretary for Octopus VCTs and the Assistant Company Secretary across the VCT portfolio.
The team
You will be part of a small team currently comprising 3 people which is part of the wider Legal and Governance team.
Responsibilities:
- Preparing agendas for Board and Committee meetings (Audit & Risk Nominations & Remuneration and Management Engagement).
- Collate and distribute all board papers via Board Intelligence.
- Administrative arrangements and liaison with all VCT boards to agree meeting calendars and make suitable arrangements (room bookings catering etc.).
- Maintain statutory records for each VCT.
- Undertake all Companies House filings; e.g CS01s SH01s.
- Prepare documentation for all share buy-backs including liaising with broker and registrar.
- Arrange allotments documentation liaising with registrar and corporate advisor.
- Draft and file share premium cancellation documentation.
- Involvement in the annual and interim report process.
Qualifications :
- CGI part-qualified/qualified
- An enthusiasm and passion for a career in Company Secretariat You thrive in the world of corporate governance and regulatory compliance finding satisfaction in ensuring that businesses operate with transparency and integrity.
- Emotional intelligence and an enquiring mind You understand the nuances of board dynamics and stakeholder relationships adapting your approach to foster collaboration and drive effective decision-making.
- Proactive having ideas and showing initiative You bring fresh perspectives to the table contributing innovative solutions that strengthen governance frameworks and support the teams overall success.
- Attention to detail Whether drafting board minutes reviewing compliance documents or preparing regulatory filings you take pride in accuracy and thoroughness.
Additional Information :
What we offer
A competitive salary bonus pension and share incentive plan
Untracked holiday
Hybrid working our people spend 3 days a week in the office
Anchor (our wellness hub) which includes Headspace one to one coaching through Wellness Cloud Digital GP Shout & more
Up to 6 months paid parental leave regardless of gender
Life insurance critical illness cover and income protection
Private medical insurance for you and your family
Electric vehicle leasing
Our Values
At our core we believe that how a company behaves is just as important as what it does. Thats why we chose to become an accredited B Corp (the equivalent of a Fairtrade coffee stamp but for companies) and to change our Articles of Association so that the interests all our stakeholders employees customers communities environment and shareholders are considered in every decision we make.
We are committed to building a workplace where diversity is valued and inclusion is a priority. By providing equal opportunities for growth and development we embrace and celebrate all races genders religions sexual orientations ages disabilities and socio-economic backgrounds. We believe teams achieve their best when every member feels safe respected and empowered to be their authentic selves.
Were proud to be disability confident and are committed to supporting candidates with a disability including neurodiversity and mental health conditions throughout the recruitment process. Applicants are welcome to opt-in to the disability confident scheme as part of our application process. If you require any adjustments to the interview process well be happy to accommodate where possible.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
