EMEA Vibe Lead (Workplace Experience)

About the Role

You will be an ambassador of Canvas values and embody Vibes mission: to Build a workplace that cultivates Canvas culture and inspires us all to do the best work of our lives. Youll be responsible for leading Vibe across EMEA and setting up and overseeing the related facilities and Vibe programming. The role spans Real Estate Facilities and Construction Office Operations Hospitality Workplace Experience Events and a touch of Sustainability. Many of the touch points that bring our culture to life are the responsibility of Vibe and in turn you will be a significant influence and ambassador of Canvas culture.

A part of this roles mission is to bring together all ongoing projects of Vibe and drive them to unilateral success by coordinating and communicating between key stakeholders and project owners. Working closely with different teams you will be the organiser and the driver of projects events and other fundamental administrative requirements in your location.

The person in this role will also help shape the future of Vibe globally and have the opportunity to raise the bar for Vibe to provide even more value to Canva. This role will have the responsibility to further Vibes mission and Create environments that cultivate Canvas culture and inspire us all to do the best work of our lives.

Some key goals of the EMEA Vibe Lead:

1. Establish a Vibe engagement strategy for EMEA in partnership with local leadership and drive programming and initiatives identified in that strategy to increase engagement office attendance and broader cultural outcomes across the region.
2. Establish world-class Workplace Experience programming and streamline operations for all campuses in the EMEA region

Youll be responsible for supporting and guiding a Vibe team in EMEA and launching all the services Vibe are famous for around the world while curating a local Vibe that is unique and special to the team in their locations. This role will have a mission to make the Canva experience magical inspiring and create the best place to work in EMEA. This Canva site will be a huge contributing force to Canvas growth and success.

What Youll Do (Responsibilities)

Using your experience with program management facilities management workplace experience coaching communications and relationship building youll work cross-functionally with teams and working groups to build foundational support for our team with a global mindset.

Engagement & Culture

• Expand on existing and develop new cultural programs and policies that drive engagement in our employees and guests through hospitality events and workplace experience.
• Provide fun informative and clear communications with the EMEA team as well as input into our monthly Canvazine (magazine).
• Deliver stakeholder reporting on EMEA Vibe Team and representing Vibe on the EMEA stage.
• Champion team celebrations within our team with a focus on EMEA. This means you will rally teams and ensure that they celebrate their milestones no matter how big or small.
• Build relationships with stakeholders to best understand their respective businesses and use knowledge gleaned to enhance the employee experience.
• Build a strategy for EMEA cultural engagement in collaboration with broader EMEA leadership and implement actions and programs aligned with that strategy.

Global-Local Collaboration

• Participate in Global Vibe working teams to ensure EMEA perspectives are incorporated into global standards.
• Build strong standards of communication across distributed teams.
• Implement global standards with appropriate regional adaptations.
• Share EMEA best practices with other Global Vibe Team through knowledge-sharing mechanisms.
• Collaborate on global goals spearheaded by the Vibe Team.

Office Vibe & Events

• Ensure events and social activations at our EMEA campuses are globally aligned and loved locally.
• Build a team culture of data driven decision making for events activations real estate engagement programming and more.
• Manage and assist with bump in and out for all major events like Canva Create Droptober End of Year Party and other major experiences for EMEA offices.
• Ensure an engaging and informative onboarding experience for EMEA newbies i.e. Office Newbie Tour and other Vibe touch points.
• Ensure office and hub interiors and design of spaces are recognisably Canva and uniquely local.
• Ensure our EMEA team is engaged and informed with effective Vibe communications.
• Ensure our Communal Table food program is well represented in EMEA and a pillar of our culture.
• Oversee EMEA budget for all Vibe programs events and real estate.

Work Health and Safety

• Oversee the implementation of all WHS from the Facilities Officer which covers:
  • Ensure compliance with WHS policies
  • Maintenance of first aid protocols
  • Ensure fire safety and compliance of the offices and hubs
  • Coordinate with contractors and schedule regular maintenance checks
  • First Aid and Emergency Management training
  • Injury and incident reporting
• Liaise with Head of Security to develop Security plan for EMEA offices and hubs.

Guest Services

• Ensure the experience of guests community and friends of Canva are safe special and reflective of our culture and values.

Office Facilities

• Regularly assess workplace readiness and operations ensuring that Canva standards are maintained while incorporating appropriate aspects of local culture.
• Own EMEA facilities processes and procedures to global standards
• Own Real Estate efficiency goals and ROI on our capital investments in the EMEA region.
• Make strong and clear recommendations on the real estate roadmap and real estate strategy in the region.
• Own subtenant relationships and subtenant stack-plans to ensure smooth and consistent tenancy.
• Own facilities contracting vendor management and compliance across the EMEA region.

Team Management & Coaching

• You will directly lead the EMEA Vibe team (coaching 4 directly in a team of 8) setting goals providing regular feedback in 1:1s and nurturing growth and performance across locations.
• Be a pillar of support to Vibe roles based in London and our EMEA Hubs.
• Lift the skills and expertise of those around you by identifying gaps and helping them to improve.
• Proactively help others to address issues and work effectively with diverse groups of people.
• Ask powerful questions to help others unlock performance.
• Inspire the team and lead by example.
• Own operations and administration of the Vibe Team and proactively look for ways to improve how we work and to help manage team communications and change.
• Ensure the EMEA campuses are meeting budget targets and we are driving cost optimisations where needed.

Remote Work :

No

Employment Type :

Full-time