Administrative Coordinator 4
Administrative Coordinator 4
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$ 2732 - 4682
1 Vacancy
Job Description
About this Job
Department MISSION
DCFS is working to keep children safe helping individuals and families become self-sufficient and providing safe refuge during disasters.
Department VISION
We care for the well-being and safety of Louisianas people.
Department VALUES
Treating all people with dignity compassion and respect while providing services with integrity.
This position provides clerical programmatic and administrative support functions for staff applicant and clients of the Office of Economic Stability and Self Sufficiency.The competencies for this position include:- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training.
- Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
- Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
- Using Data: The ability to use relevant and valid data to inform a recommendation for action.
- Adapting to Change:The ability to adjust plans expectations and behaviors in response to change.
- Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
- Managing Time:The ability to control your time to increase effectiveness efficiency or productivity.
- Networking:The ability to intentionally develop or maintain relationships with internal partners external partners and professional contacts.
- Solving Problems: The ability to discover solutions to problems.
Minimum Qualifications
- Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.
NOTE:
Positions allocated at this level tend to focus on specialized programmatic examples of work as listed below:
Performs responsible departmental-program duties in accordance with rules regulations and policies. May involve communication with other departments customers etc.
Serves as liaison and/or contact person for the department or office between and amongst other departments customers vendors and agencies.
Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding clients eligibility for department services.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as assistant to a manager which could include keeping appointment schedule preparing travel issuing directives to others on their behalf and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions such a property control purchasing and safety in addition to other clerical duties as noted above.
Position-Specific Details:
This vacancy is located in the Baton Rouge Region in the Iberville Parish Economic Stability office in Plaquemine Louisiana.
This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.
How To Apply:Youmustinclude all relevant education and experience on your official State application.
Resumes cannot be submitted in lieu of completing an application.
The duties that you describe in the Work Experience section of your application will be reviewed by State Civil Service as part of the process in determining if you meet the minimum qualifications for this job.
Your experienceWILL NOTbe evaluated based on the job title alone.You must describe your actual duties.If you are a current employee of the State of Louisiana it is important that you indicate in the Duties section for each jobthe specific programs that you worked in to receive credit for that experience.List all prior employment. Work experience left off of your electronic application or only included in an attached resume will not be credited. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Incomplete applications will not be considered.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
DCFSis an Equal Opportunity Employer and Louisiana is a State as a Model Employer for People with Disabilities.
For additional information about this vacancy please contact:
Bernice Diggs via email at:
Required Experience:
IC
Employment Type
Full Time
