Secretary to the Assistant Superintendent of Administration
Secretary to the Assistant Superintendent of Administration
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Job Description
Job Title: Secretary to the Assistant Superintendent of Administration
Reports to: Assistant Superintendent of Administration
Days to Work: 226 Days/12 Months
Pay Grade: C/T:7 ($24.10-$34.76)(Depends on Years of Experience)
Wage/Hour Status:Non-Exempt
Dept./School: Curriculum and Instruction
Date Revised: 12/16:05/20
Report Date: July 01 2025
In-House applicants must complete the online internal application process
All substitutes for Crosby ISD if applying for a full time job MUST complete an External Application
Primary Purpose:
Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.
Qualifications:
Education/Certification:
- High school diploma or GED
Special Knowledge/Skills:
- Proficient skills in keyboarding word processing and file maintenance
- Effective communication and interpersonal skills
- Basic math skills
- Ability to use personal computer and software to develop spreadsheets and databases and do word processing
Experience:
- Three years secretarial experience preferably in a public education environment
Such alternatives to the above qualifications as the administration may find appropriate and acceptable.
Major Responsibilities and Duties:
Records Reports and Correspondence
- Prepare correspondence forms reports etc. for the department head and other department staff members using personal computer.
- Compile pertinent data as needed when preparing various state and local reports.
- Maintain physical and computerized departmental files.
- Maintain student records as needed.
Accounting
- Perform routine bookkeeping tasks including simple arithmetic operations for the department.
- Assist with the preparation of purchase orders and payment authorizations.
- Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.
Other
- Answer incoming calls take reliable messages and route to appropriate staff.
- Maintain a schedule of appointments and make travel arrangements for department staff.
- Receive sort and distribute mail and other documents to department staff.
- Maintain confidentiality of information.
Supervisory Responsibilities:
- None
Equipment Used:
- Personal computer and peripherals copier fax machine and calculator.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
- Maintain emotional control under stress; work with frequent interruptions.
- Repetitive hand motions; prolonged use of computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The Crosby Independent School District - in compliance with the Title VII American Disability Act Age Discrimination in Employment Act Section 504 of the Rehabilitation Act of 1973 and other statues- seeks to provide equal opportunity without regard to race color religion national origin sex age marital or veteran status the presence of a medical condition disability or any other legally protected status. This policy extends to the employment and all programs and activities conducted by the district. For Further information Contact the Office of the Superintendent Crosby Independent School District 14670 FM 2100. Crosby Texas 77532.
An Equal Opportunity Employer
Employment Type
Full-Time
