Executive Assistant - Executive Services
Executive Assistant - Executive Services
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Job Description
Position Description
The Harris County Attorneys Office (HCAO) seeks an Executive Assistant to provide executive level support to the Managing Counsel of the Compliance & Revenue and Property Tax Divisions. These divisions are responsible for collecting debts owed to the County and enforcement of laws that protect the interests of Harris County. Under moderate supervision the Executive Assistant will perform delegated substantive and administrative legal work that requires an understanding of legal principles and procedures. The individual in this role must demonstrate the ability to work independently prioritize tasks and manage multiple projects simultaneously.
In addition to the ability to earn compensatory time for hours worked in excess of 40 hours per workweek.
Duties and Responsibilities:- Coordinates and manages the Managing Counsels schedule and emails.
- Performs advanced administrative tasks such as developing agendas preparing attorney case reports and tracking case status and outcomes.
- Composes reports memos letters and other documents using word processing spreadsheet database or presentation software.
- Read and analyze incoming memos submissions and reports to determine their significance and plan their distribution.
- Maintain professional licenses and perform event registrations.
- Compile data research facts and coordinate information retrieval to assist with multifaceted tasks and develop special projects.
- Coordinate and schedule complex meetings teleconferences and events on and off-site.
- File and retrieve case documents records and reports.
- Answer and respond to calls from Harris County stakeholders clients and the public on behalf of the Division.
- Electronic filing and service of court pleadings and documents.
- Compose shells of legal documents.
- Handles multiple projects simultaneously while maintaining an effective balance of priority and high productivity.
- Support the recruitment and onboarding process including training new staff members.
- Assist in the development of processes and procedures.
- Develops and manages relationships with other county departments such as county commissioners county judge work groups and others related to assigned projects.
- Provide executive leadership with travel and expense management.
- Performs other duties as assigned.
- This Job Description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this position. Management may at its discretion assign or reassign duties and responsibilities to this job at any time.
Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email .
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.Requirements
Supporting Job Application Documents:
Applicants should provide a cover letter resume and three (3) professional references with their application.
Education and Experience:- High School diploma or equivalent from an accredited educational institution.
- Five (5) years experience supporting attorneys and/or personnel in upper management (e.g. supervisors managers directors).
- Exhibit good strategic skills leadership verbal and written communication skills and analytic capabilities.
- High level of discretion integrity and professionalism in handling sensitive information.
- Excellent interpersonal communication skills and ability to communicate and work in a collaborative group.
- Proficiency with technology and legal tools such as Microsoft Office 365 Westlaw JWEB DEEDs and PDF Editing Software.
- Ability to file and retrieve court documents from federal and state electronic filing systems such as Texas e-file and federal ECF/Pacer.
- Demonstrate the ability to work with groups and individuals across the organization.
- Must be able to work without direct supervision have excellent decision-making prioritization and organizational skills.
- Ability to perform complex administrative skills for executive support and exercise good judgment.
- Knowledge of discovery processes and service of process.
- Ability to organize prioritize assignments to meet deadlines and manage a heavy caseload.
- Occasional ability to work extended hours to accommodate case load demands.
NOTE:Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
Preferences
- Paralegal certificate; experience in administrative coordination or support of attorneys and/or executive level personnel.
General Information
Located in downtown Houston the Harris County Attorneys Office represents Harris County government the Harris County Flood Control District the Harris County Toll Road Authority and the Greater Harris County 9-1-1 Emergency Network in all civil matters including lawsuits. The office also provides legal advice to county officials and employees.
Position Type and Typical Hours of Work:
This is a full-time position.
Days and hours of work are typically Monday through Friday 8:00 AM to 5:00 PM with occasional weekends and holidays as necessary. Hours may vary based on the business needs of the HCAO.
Work Environment and Physical Demands:- This job typically operates in a professional office environment and the individual in this role uses standard office equipment such as computers printers scanners/copiers and phones.
- This is largely a sedentary role that requires standing or sitting for prolonged periods exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body repetitive motions requiring dexterity such as keyboarding that may include the wrists hands and/or fingers communicating with others to exchange concepts and information problem-solving decision-making organization the ability to read/write and the ability to manage workplace stressors such as adversarial interactions.
- The base compensation for this position will be determined on the candidates qualifications and the pay of other employees in the job function. Total compensation includes attractive paid leave programs health benefits and retirement plans.
- In addition the position is eligible for the accrual of compensatory time off for hours worked over 40 in a workweek consistent with Harris County personnel policies and procedures.
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Employment Type
Full-Time
