VP, Software License & Contracting

About Citco:

Since the 1940s Citco has provided specialist financial services to alternative investment funds investors multinationals and private clients worldwide. With over 9000 employees across more than 80 offices in 40 countries we pioneer innovative solutions that meet our clients evolving needs and deliver exceptional service.

A career at Citco is not just a job it is an opportunity to excel in an environment that genuinely supports your personal and professional development. Our continuous investment in learning means our people are among the best in the industry.

About the Team & Business Line

The Software License & Contracting Manager will play a key role in negotiating drafting and managing contracts related to the sale licensing and procurement of IT software solutions. Working closely with legal procurement sales and finance teams the candidate ensures that contracts are aligned with company objectives while minimizing risk and optimizing terms. The ideal candidate will have experience in the IT/software industry possess strong analytical skills and be able to navigate contracts related to IT hardware software and services. The ideal candidate will have a deep understanding of both IT hardware procurement and software licensing ensuring contracts align with business needs and legal requirements.

This role will be responsible for ensuring that the companys software usage licensing and deployment comply with licensing agreements. This role involves managing internal audits identifying compliance risks and working closely with legal procurement IT and external vendors to ensure adherence to software licensing policies. The ideal candidate will be pivotal in minimizing legal and financial risks related to software management and ensuring the company meets its contractual obligations.

Your Role:

Contract Drafting & Negotiation:

• Draft review and negotiate a wide range of contracts including but not limited to hardware procurement agreements software licensing (SaaS on-premise etc.) maintenance agreements NDAs MSAs and professional services contracts.
• Collaborate with internal stakeholders to negotiate contract terms that protect the companys interests
• Modify standard agreements based on business requirements customer requests and applicable laws/regulations.
• Ensure all negotiated terms and conditions align with company policies industry regulations and best practices.
• Coordinate with legal counsel to address complex legal matters ensuring contracts are enforceable and mitigate legal risk.
• Stay updated on IT industry standards particularly around software licensing and hardware procurement regulations.

Vendor & Customer Relationship Management:

• Act as a liaison between the company and external parties during contract negotiations.
• Build and maintain strong working relationships with vendors and key stakeholders to facilitate smooth contract execution and future renewals.
• Assist in negotiating contracts with hardware and software vendors ensuring competitive pricing and service level agreements (SLAs).
• Collaborate with sales procurement IT legal and finance teams to ensure contracts are aligned with company policies and objectives.
• Support cross-functional teams in analyzing the financial and operational impact of contract terms.
• Serve as the point of contact for internal teams regarding contract-related queries and negotiations.

Contract Lifecycle Management:

• Maintain an organized repository of all contract documents ensuring proper record-keeping for audit and compliance purposes.
• Track contract lifecycles ensuring timely renewals amendments and terminations.
• Assist in the development of contract management processes to optimize efficiency and reduce turnaround times.
• Ensure timely renewals and management of software contracts to avoid non-compliance or service interruptions

Software Licensing Compliance:

• Oversee the use purchase and deployment of software across the organization ensuring it aligns with licensing agreements and regulatory standards.
• Track and manage software licenses (SaaS on-premise cloud services etc.) to ensure the company operates within the agreed-upon terms.
• Regularly audit software usage to identify any potential non-compliance unauthorized usage or over-deployment.
• Develop and implement processes to monitor and track software compliance across different departments and geographical locations.
• Work with internal stakeholders to resolve compliance issues escalating concerns to management as needed.

Policy Development & Training:

• Develop and enforce company-wide policies and best practices for software usage and compliance.
• Ensure proper documentation and reporting procedures are in place for software management audits and licensing renewals.
• Prepare training to employees IT teams and procurement staff on software licensing compliance requirements and risks.

Reporting & Documentation:

• Prepare reports on compliance status audit findings and recommendations for management and relevant stakeholders.
• Provide insights on software spending identifying areas for cost-saving through effective license management.

Your Role:

• Bachelors degree in Business Administration Law or a related field. A JD or certification in contract management (e.g. Certified Professional Contract Manager) is an advantage.
• 4-6 years of experience in contract negotiation drafting and management specifically in IT hardware and software services.
• Strong understanding of software licensing models (SaaS on-premise perpetual licenses etc.) and IT service agreements.
• Proven track record of leading high-value negotiations and managing complex procurement contracts.
• Experience negotiating with major IT vendors (e.g. Cisco Microsoft Dell) and managing complex hardware/software agreements.
• Experience with enterprise software vendors (e.g. Microsoft Oracle Adobe) and their licensing models.
• Strong knowledge of IT service contracts software licensing agreements and hardware procurement practices.

Skills:

• Excellent negotiation and communication skills with an ability to manage multiple contracts concurrently.
• Strong understanding of contract law including understanding of software licensing models (SaaS perpetual licenses) and hardware procurement processes and intellectual property rights and risk mitigation.
• Detail-oriented with strong organizational skills to manage multiple contracts simultaneously.
• Proficient in contract management software.
• Ability to work under pressure and meet tight deadlines.

Preferred:

• Experience working with cloud computing SaaS platforms or enterprise software firms.
• Experience in negotiating international contracts and managing global vendor relationships.
• Familiarity with cloud services cybersecurity agreements and managed IT services contracts.

Our Benefits

Your well-being is of paramount importance and central to our success here at Citco. Citcooffers a comprehensive and competitive total rewards package to support your career success and personal needs. Your base salary will be determined by several factors such as the role experience skillset market conditions etc. Furthermore qualifying positions can participate in an annual discretionary bonus pool based on company profitability and individual contributions. Our comprehensive benefits package includes medical dental and vision coverage short and long-term disability benefits a retirement savings plan tuition reimbursement mental health and wellness support parental leave and more. Additional details about our total rewards package will be shared during the hiring process.

At Citco we take pride in fostering an inclusive culture by prioritizing the hiring of people from diverse backgrounds. Our culture is a source of pride and strength fostering innovation mutual respect and collaboration. We warmly welcome and encourage applications from people with disabilities. If you require any accommodations to make our recruitment process more accessible for you please let your recruiter know.

As an equal opportunity employer Citco adheres to making all employment and personnel decisions without discriminating based on race color creed religion sex physical disability mental disability age marital status sexual orientation citizenship status national or ethnic origin or any other protected status.We believe that an inclusive workforce not only enriches our company but also drives us towards greater success.

Please note that this job description is not intended to be all-inclusive. Our employees may perform other job-related duties as needed to meet the ongoing needs of our organization.

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