Assistant Guest Relation Manager

JOB SUMMARY

Supports all property operations ensuring that the highest levels of hospitality and service are provided. Manages the flow of questions and directs guests within the lobby. Supports the tracking and resolution of service issues.

CANDIDATE PROFILE

Education and Experience

High school diploma or GED; 1 year experience in the guest services front desk or related professional area.

OR

2-year degree from an accredited university in Hotel and Restaurant Management Hospitality Business Administration or related major; no work experience required.

CORE WORK ACTIVITIES

Assisting in Managing Guest Services and Front Desk Operations

Utilizes interpersonal and communication skills to lead influence and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.

Encourages and builds mutual trust respect and cooperation among team members.

Serves as a role model to demonstrate appropriate behaviors.

Supervises employees understanding employee positions well enough to perform duties in employees absence.

Maintaining Guest Services and Front Desk Goals

Coordinates day-to-day operations ensuring the quality standards and meeting the expectations of the customers on a daily basis.

Develops specific goals and plans to prioritize organize and accomplish work.

Supports handling complaints settling disputes and resolving grievances and conflicts or otherwise negotiating with others.

Assists with energy conservation efforts by monitoring compliance during property tours.

Supporting Projects and Policies Related to Guest Experience and Safety

Supports implementation of the customer recognition/service program communicating and ensuring the process.

Supports regular inspection tours of the entire facility for appearance safety staffing security and maintenance.

Assists in generating the MOD report.

Monitors activities for compliance with all policies standards and procedures.

Understands and can implement all emergency plans including accident death elevator thefts vicious crimes bombs fire etc.

Understands and complies with loss prevention policies and procedures.

Providing Exceptional Customer Service

Provides services that are above and beyond for customer satisfaction and retention.

Improves service by communicating and assisting individuals to understand guest needs providing guidance feedback and individual coaching when needed.

Intervenes in any guest/employee situation as needed to insure the integrity of the property is maintained guest satisfaction is achieved and employee well being is preserved.

Serves as a leader in displaying outstanding hospitality skills.

Sets a positive example for guest relations.

Helps employees to provide excellent customer service.

Assists in coaching and providing feedback to associates.

Maintains high visibility in public areas during peak times.

Provides immediate assistance to guests as requested.

Interacts with customers on a regular basis throughout the property to obtain feedback on quality of product service levels and overall satisfaction.

Records guest issues in the guest response tracking system.

Managing and Conducting Human Resource Activities

Supports manager in identifying development opportunities for assoicates.

Provides guidance and direction to subordinates.

Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.

Additional Responsibilities

Provides information to supervisors co-workers and subordinates by telephone in written form e-mail or in person.

Analyzes information and evaluating results to choose the best solution and solve problems.

Informs and/or updating the executives the peers and the subordinates on relevant information in a timely manner.

Maintains a strong working relationship with all departments to support property operations and goals and to expedite the resolution of any problems that may arise through the general operation of the property.

Communicates any variations to the established norms to the appropriate department in a timely manner.

Participates as needed in the investigation of employee and guest accidents.

Performs Front Desk duties in high demand times.