Event Operations Support (Events)
Event Operations Support (Events)
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Job Description
Job Skills / Requirements
The Events Operations Support is responsible for ensuring that all operations run smoothly and that rules and procedures are being followed with Guardteck standards.
The Events Operations Coordinators responsibilities may include answering the phone and emails keeping track of inventory maintaining financial and client records handling maintenance issues and providing administrative support as needed. Also the Events Operations Support bridges communication between employees and the management team.
To be successful as an Events Operations Support you should be able to oversee and ensure smooth and efficient daily operations. Ultimately a top-notch Events Operations Support should be highly organized and thrive under pressure.
General Duties and Responsibilities:
- Follow Guardteck Securitys standards rules policies and procedures.
- Answer phones emails and responding to requests and inquiries.
- Manage and update company databases including but not limited to WinTeam Shiftboard Ehub etc.
- Maintain financial employee and client records.
- Draft and mail employee correspondence and newsletters.
- Organize events and schedule meetings.
- Provide administrative support to other departments or projects as needed.
- Attend training orientation sessions and staff meetings as required by Guardteck Security.
- Report to management any changes or discrepancies to employees hours.
- Manage employee schedules in an effective and efficient manner.
- All other duties as assigned.
Knowledge Skills and Abilities:
- Ability to work independently and as a team player.
- Outstanding customer service.
- Honesty discipline commitment accountability and trustworthiness.
- Outstanding written and verbal communication skills.
- Full knowledge of security system databases.
- Outstanding problem-solving skills attention to detail and awareness of discrepancies in the environment and relationships.
- Strong interpersonal skills.
- Excellent multitasking skills that guarantee quality and efficiency.
- Excellent time management organizational and planning skills.
- Willingness to go above and beyond and always try to find ways to be more efficient.
Required experience:
- Degree in business administration facility management or a related field preferred
- Must have a valid BC class 5 drivers license
- Must have valid BST
- Must be a Canadian citizen or Permanent resident
- 2 years of experience as an Operations Support or in a similar position.
- Strong organizational and administrative skills
- Excellent communication skills both written and verbal.
- Proficiency in Microsoft Office and data management software.
- Detail-oriented with strong analytical and problem-solving skills.
- Ability to multitask.
This is a Part-Time position
Employment Type
Part-Time
