Administrative Assistant (167023)

No Relocation Assistance Offered
Job Number#167023 - Piscataway New Jersey United States

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care Personal Care Home Care Skin Care and Pet Nutrition. Our products are trusted in more households than any other brand in the world making us a household name!

Join Colgate-Palmolive a caring innovative growth company reimagining a healthier future for people their pets and our planet. Guided by our core valuesCaring Inclusive and Courageouswe foster a culture that inspires our people to achieve common goals. Together lets build a brighter healthier future for all.

As part of the Global Technology organization this position is responsible for providing overall administrative support ensuring smooth and efficient operations with focus on primarily supporting the senior leaders and their teams in Global Regulatory & Product Safety Global Quality Microbiology and Analytical and other R&D & Packaging team members. You will play a critical role in streamlining operations managing calendars meetings and travel and overall ensuring the effectiveness of the leadership teams you support. The ideal candidate is detail-oriented with strong communication & time management skills and able to interact with all levels of the organization. The position will report directly to the SVP Global Regulatory & Product Safety.

Responsibilities:

• Communication
  • Screens & prioritizes incoming communication reviews contents determines importance and summarizes and/or distributes contents to appropriate staff
  • Independently responds to and follow-ups on requests for information based upon acquired knowledge of department
  • Handles critical information with extreme sensitivity to confidentiality of data; all disclosures will require discretion
• Travel
  • Manage and arrange complex and detailed travel plans for domestic and overseas travel (arranging visas cars hotels meeting rooms etc)
  • Proactively researches information such as locations and directions as it relates to supporting travel itineraries
  • Prepares travel itineraries including all key contact names numbers and emergency contact information
  • Prepares travel expense reports for leaders
  • Flexible support working with senior leadership travel requirements
• Calendar & Meeting Scheduling
  • Proactively tracks and coordinates calendars for one or more individuals and schedules meetings
  • Provides administrative support for onsite meetings to include meeting planning & logistical coordination with people from multiple locations and/or functions
  • Supports before during and after applicable meetings to include recording minutes
  • Coordinates off-site meetings with people from multiple locations. May be required to be physically present to provide administrative assistance at off-site meetings
  • Adept at coordinating meetings using new technologies; is a power-user and training resource for new meeting technologies Google suite - video/audio/conferencing
  • Troubleshoots equipment issues prior to and during any meetings and knows who to contact for technical assistance
• Other
  • Manages multiple projects and events as needed across the groups supported as well as Global Technology
  • Performs office tasks such as maintaining records ordering supplies. etc
  • Supports other campus initiatives as needed such as campus events and learning administration
  • Provides back up support to other administrative assistants

Required Qualifications:

• High School Diploma or GED
• 5 years of administrative experience
• Experience supporting multiple managers and senior leaders in an organization
• Experience with the following technologies/systems: Google Suite (Gmail Google Sheets Docs Slides Meet etc.) Concur expense management system AMEX travel management system

Preferred Qualifications:

• Bachelors Degree
• Ability to pivot and multi-task across multiple group needs and requests even when stressors arise
• Willingness to learn new skills new ways of working taking feedback and learning new systems
• Mentors others leads meetings task forces or projects
• Creates and uses informal networks to gain support and get things done
• Balances workload of department including anticipating and facilitating resolution of conflict
• Extreme sensitivity to confidentiality of data; all disclosures will require discretion
  

Compensation and Benefits
Salary Range $58400.00 - $73000.00 USD

Pay is determined based on experience qualifications and location. Salaried employees may also be eligible for discretionary bonuses profit-sharing and long-term incentives for Executive-level roles.

Benefits: Salaried employees enjoy a comprehensive benefits package including medical dental vision basic life insurance paid parental leave disability coverage and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employees hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.

Our Commitment to Diversity Equity & Inclusion
Achieving our purpose starts with our people ensuring our workforce represents the people and communities we serve and creating an environment where our people feel they belong; where we can be our authentic selves feel treated with respect and have the support of leadership to impact the business in a meaningful way.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion gender gender identity sexual orientation national origin ethnicity age disability marital status veteran status (United States positions) or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

For additional Colgate terms and conditions please click here.

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