Executive Assistant |
Executive Assistant |
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Salary Not Disclosed
1 Vacancy
Job Description
Executive Assistant
Location: Remote (LATAM; must overlap with Mountain Time zone)
Industry: Construction / Project Management
Salary: $1400 $2000 USD/month
Employment Type: Full-Time Independent Contractor
Start Date: ASAP
About the Role
We re hiring a high-level Executive Assistant to support a seasoned U.S.-based founder who recently parted ways with his long-term assistant after 5 years. This role demands consistency discretion and a strong sense of ownership. You ll step into a fast-paced environment with clearly defined systems processes and workflows already in place.
We re looking for someone who is calm under pressure detail-oriented and committed to helping the executive optimize his time stay organized and move projects forward efficiently.
Key Responsibilities
Manage executive calendar and schedule meetings (both in-person and virtual)
Triage incoming emails and flag/respond to high-priority messages
Input and manage data in HubSpot CRM
Coordinate internal team syncs and company events
Track and follow up on projects using Asana and other tools
Time-blocking and schedule optimization for the executive
Post pre-written marketing content to LinkedIn Facebook and Instagram (no design or copywriting required)
Conduct research and manage ad-hoc projects
Communicate in real-time via Microsoft Teams
Ideal Candidate Profile
3 - 5 years of Executive Assistant experience
Exceptional attention to detail and organizational skills
Calm pleasant demeanor with a don t worry I ve got this attitude
Proactive and resourceful someone who anticipates needs and takes initiative
Fluent in written and spoken English
Tech-savvy with the ability to quickly learn tools like HubSpot Asana and Microsoft Teams
Dependable and easy to work with personality and cultural fit are just as important as technical skills
Tools You ll Use
(No prior experience required but willingness to learn quickly is essential.)
HubSpot CRM
Asana
Microsoft Teams
Google Workspace (Docs Sheets Calendar)
What We Offer
Full-time long-term remote opportunity
Direct access to the founder and decision-making processes
Clear systems and onboarding resources already in place
Competitive monthly compensation in USD
Autonomy responsibility and respect from Day 1
To Apply
Please submit your resume along with a 1-minute introduction video. Shortlisted candidates will be contacted for next steps.
Employment Type
Full-time
