Office Assistant
Office Assistant
Posted on :
01-06-2025
Employer Active
1 Vacancy
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Job Description
Job Classification: Non-Exempt Hourly; Classified (at-will)Supervised by: Operations DirectorPrimary Function The primary function of this position is to support school administrators and staff in day-to-day operations. Duties will vary by job assignment but primarily includes front desk coverage attending to visitors and dealing with inquiries on the phone and face to face general administrative support report processes and distribution document handling data entry and general office duties. Essential Duties and ResponsibilitiesAbility to work as a team to accomplish school/district mission/goalsAs the first person that guests will see professional business casual attire in line with organization standards is required as well as maintaining an organized and professional front office spaceAnswer telephone screen and direct calls take and relay messagesGreet persons entering organization ensure visitor tracking and direct to correct destinationStays informed of staff movements in and out of officeGeneral administrative and clerical support for school staffAssist with school-wide mailings and student communications both digital and paper and receiving/sorting mail and deliveriesMaintain professional clean and organized common areas throughout school buildingOrganize supplies and materials for shared areas and maintain organization in those areas as neededAssist with inventory of office supplies updating business department when supplies need replenishedProcess school ID cards and load ID photos to the Student Information SystemAssist with records requests (incoming/outgoing) transcript data entry immunization record entry filing and other duties as assignedAssist Registrar with the annual Immunization Data SubmissionAssist the Enrollment Team with enrollment and applicant processes as needed; ability to provide accurate enrollment information to guests and potential students/parentsAssist IT Department with laptop distribution and collections as neededMay travel as needed statewide quarterly or as applicable for school orientation/events to deliver hardware/provide technology support in person Other duties as assignedKnowledge and SkillsAbility to exemplify iSucceeds Core Values in work performanceExcellent and diplomatic customer service interpersonal communication skills involving in person video conference phone messaging and email interactionsSkilled in administrative and clerical procedures and processes with strong attention to detailKnowledge of computers and relevant software applicationsAbility to use Microsoft Word and Excel understanding of basic spreadsheetsExperience and knowledge with mail merges and related technology applications Ability to use Google applications (Gmail Docs Sheets and Drive are essential)Knowledge of customer service principles and practicesOrganizational skills including ability to prioritize work and handle multiple tasks simultaneouslyAbility to problem solve and be resourceful with an adaptable approach and positive outlook to changeEffective written and verbal communication skillsAbility to work under pressure and deal with difficult individuals while maintaining composureAbility to work in a culturally diverse environmentAbility to have regular and predictable attendance with duties meetings and school & ExperienceHigh School DiplomaAdditional consideration for fluency skillsPrevious work with a School Information System preferredPrevious experience with student records preferredPrevious work as a front desk receptionist/assistant preferred1-3 years experience in a school setting preferred
Employment Type
Full-Time
Key Skills
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