Lead Officer, Financial Planning and Reporting

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Oversee the day-to-day financial activities of the sector to ensure sound financial management and provide advice to senior management in support of long-term strategic planning. Supervise and lead a team of employees responsible for various functions related to the sectors financial and administrative activities including the coordination and implementation of medical billing to ensure a productive and supportive environment and to provide high-level advice and support on more complex issues. May represent senior management on central committees with mandates related to the incumbents area of responsibility.

In this role your responsibilities will include:

• Budget: Oversee the administration of internally and/or externally-funded budgets to ensure compliance with established policies. Analyze financial statements against budgets for various types of funds to identify and address any inconsistencies. Define budget priorities for the sector and provide expert advice to managers on the effective preparation of budgets budget projections and shortfalls. Develop key financial performance indicators and monitor performance.

• Financial: Oversee the ongoing financial transaction processes for the sector to ensure best practices and compliance with established policies. Develop and evaluate business practices and management tools for effective financial control. Act as approval agent for major purchases travel advances requests for reimbursement and credit card statements to ensure proper application of policies and to reconcile inconsistencies with budget forecast and actual expenditures.

• Purchasing: Act as approval agent for procurement of goods and services for the sector to ensure compliance with supplier contracts.

• Payroll: Oversee the verification of payroll reports for all employee groups including part-time support and faculty salaries within the sector to ensure salary accuracy and to reconcile inconsistencies with budget forecast and actual expenditures.

• Processes and procedures: Design and implement new or modify existing work methods procedures and processes and monitor compliance by his/her team for the purpose of continuously improving operations to maximize productivity and effectiveness.

• Records management: Implement and manage an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.

• Reporting: Prepare and analyze various moderately- to highly-complex reports on cost/benefit analyses and financial performance of the sector to provide advice and recommendations to managers and to support long term strategic planning.

• Supervision of others: Supervise work performed by administrative support roles to organize priorities and provide guidance in the attainment of individual objectives

What you will bring:

• Advanced knowledge of accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination education and work experience

• Minimum 5 years of experience in a similar role

• Knowledge of computer systems and software including financial systems spreadsheets databases Internet and e-mail

• Professional accounting designation is an asset

• Experience in supervision

• Experience participating in strategic planning

• Experience in budget planning control and analysis

• Experience in analyzing reports

• Experience in interpreting explaining and applying policies and regulations Ability to produce high quality work under pressure while meeting strict deadlines

• Strong interpersonal and communication skills

• Strong organizational skills

• High level of discretion

• Bilingualism French and English (spoken and written)