School Secretary
School Secretary
Posted on :
01-06-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
01-06-2025
Job Description
Function: The WACTC Office Secretary performs clerical and administrative tasks necessary for the smooth operation of the school that supports interdependent student-centered classrooms that promote discourse and collaboration. The position is responsible for handling communications with parents/guardians and students and following school security procedures for visitors entering the school building. The Office Secretary reports directly to the School Director with directives from the High School Principal and Assistant School Principal. Essential Functions:Responsible for the efficient operation of the schools main office under the guidance of the School Director and/or Assistant for receptionist duties for the for the security of the school premises as per the policy of for assisting students parents/guardians staff and visitors via phone email or in for accurate data entry to the Student Information for maintaining confidential student records and processing the transfer of records accurately and in a timely for ordering and maintaining supplies and accurate records of school purchases as well as service calls/requests for school for the collection and submission of timesheets to the Payroll DepartmentResponsible for processing Field Trip for processing building purchases check requests and revenue (fundraisers deposits etc)Responsible for coordinating certified staff conference trips in a timely manner and in accordance with WED policy and procedures; maintain a working spreadsheet of staff and conference details. Assists the Director in the preparation of a new school year and finalizing year end activities including Senior Week and Graduation. Assists the Director in the management of special funding and revenue accounts including but not limited to the Perkins Grants Categorical etc.. while meeting the requirements of the federal grants. Coordinate with the Facility staff with the tracking of chauffeur licenses and school vehicles ensuring they are registered and in working order. Coordinate with the Transportation staff for bussing of field trips and out of district students. Performs routine confidential administrative responsibilities including but not limited to letters reports correspondences forms etc. in a timely and efficient needed provide back-up support to the 10-month Office SecretaryPerform other duties and responsibilities as may be assigned and are consistent with this position.Critical Skills Experience and Knowledge:Demonstrates the ability to work in a fast-paced environment and adapt to shifting prioritiesDemonstrates strong customer service skills and the ability to interact patiently and positively with the public school staff parents/guardians and students. Ability to prepare and maintain accurate records and reports while maintaining confidentiality. Ability to establish and maintain cooperative working relations with the public and strong communication skills orally and in writing. Ability to become proficient in the Student Information System the Attendance Management System and the Facility Scheduling System. Ability to understand and follow oral and written instructionsMinimum Required Qualifications:HS Diploma or GEDAbility to pass a clerical test with a score of 70 or higherAt least three (3) to five (5) years administrative or secretarial work experience in an office environment .Proficiency in the use of computer-based systems including but not limited to Google and Microsoft products. Proficiency and accuracy in data entryPreferred Qualifications:Previous experience in a school office environmentAS degree Working knowledge of school-based software and databasesValid drivers license and reliable transportation
Employment Type
Part-Time
Key Skills
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