Sales Coordinator
Sales Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Sales Coordinator
Job Summary: Responsible for maintaining the administrative organization and effectiveness of the sales department. This is accomplished thorough basic administrative support working on special projects as assigned and being proactive and responsive in a timely friendly tactful and professional manner.
Qualifications
Education & Experience:
- Minimum of 2 years general catering and/or office experience. Must have strong administrative office skills
- College degree; High school diploma
- Must be proficient in Windows and Delphi
- Ability to communicate in English with guests/visitors/vendors and hotel staff to their understanding.
- Fluency in a second language helpful
Physical Requirements:
- Ability to remain stationary at assigned post for extended periods of time.
- Ability to be mobile/walk for lengths at a time
- Sedentary work exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects.
General Requirements:
- Excellent Phone Skills exuding a smiling voice to the customer. Must be polite professional and ask how they can assist the customer and take responsibility for handling the questions and requests of the customer
- Adept on property PMS and database systems
- Well organized detail oriented with excellent follow-up skills
- Thorough knowledge of the hotels layout rate structure meeting space group capacities and capabilities
- Must be customer focused self-motivated approachable and able to work with different departments
- Must possess a high level of creativity enthusiasm and flexibility
Duties & Functions
Fundamental Requirements:
- Performs daily office duties including proposals contracts filing faxing copying creation of files gift certificates and mail.
- Answers sales phone lines in a timely manner based onHilton standards
- Takes messages handles customer requests and forwards leads/inquiries to the appropriate salesperson immediately. Follow-up with the sales manager to ensure client was contacted
- The ability to effectively execute/maintain the sales process through handling of site tours and inquiry calls
- Maintains an orderly office inclusive of the filing system
- Assists Sales & Catering Teams in organizing tradeshows and sending collateral proposal and contract to customers if needed.
- Attends catering/private dining meetings as requested and keeps notes
- Maintains orderly inventory of collateral/giveaway items
- Orders office supplies
- Performs other related duties as outlined by Director of Sales and Marketing.
- Handle walk-ins and in-house customer requests as needed
- Distributes Weekly and Daily BEO Packets Group Resumes and other appropriate weekly communications to operations team
- Secure payment for catering/private dining events
- Creates daily reader board and door signage for events
- Review bills and send event follow-up correspondence/evaluations
- Client Prospecting and Networking as requested by Director of Sales & General Manager
In accordance with New York States Pay Transparency Law (New York State Labor Law Section 194-b) which requires private employers with four (4) or more employees to include a range of pay for all advertised jobs promotion or transfer opportunities. This position pays $19.00/hour based on experience.
Required Experience:
IC
Employment Type
Full-Time
