Office Manager / Personal Assistant
Office Manager / Personal Assistant
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Job Description
What we do
Aion Bank is a fully regulated European bank and credit institution combining Vodenos cutting-edge private blockchain-based platform with its ECB banking license strong balance sheet and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions enabling businesses to seamlessly integrate financial services into their offerings.
As part of the UniCredit Group Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Aion Bank and Vodenos existing Banking-as-a-Service (BaaS) offering across key European markets includingGermanyandPoland will see the bank embed its services - ranging from account access and deposits to lending payments and loyalty programs - directly into non-banking digital platforms facilitating seamless customer experiences.
At Aion Bank ourbiggest strength is our peoplea team of highly intelligent creative and ambitious professionals who thrive in a fast-paced innovative environment. We believe in delivering results while fostering a culture of passion and collaboration.
We are currently looking for an Office Manager / Personal Assistant ready to join our adventure share our ambition and help shape the future of digital banking.What you will be doing
Key Responsibilities:
Manage calendars of senior team members organize meetings appointments and business travel.
Support relevant executive in daily administrative tasks.
Oversee daily office operations to ensure a smooth and efficient working environment.
Supervise reception staff and coordinate daily activities at the front desk.
Manage office supplies equipment and other essentials.
Prepare reports and presentations as needed.
Coordinate internal communication and announcements.
Assist with the onboarding process for new employees.
Monitor contracts and invoices.
Handle budgeting.
Organize company events team-building activities and internal training sessions.
Liaise with external agencies.
Skills you should have
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Problem-solving and decision-making skills.
Attention to detail
Fluent in English
Proactive mindset with a can-do attitude and service-oriented approach.
What we offer
You will be provided anIndividual Development Budget dedicated to enhancing your professional skills.
If your role permits we also offerflexible work location.
You and your closest family will be covered with VIP-level private medical care which includes dental treatment and ahospitalisation package.
We care for our colleagues well being therefore we coverpsychological consultations if you ever feel you need such support.
Aion bank account without fee.
We co-sponsor your Multisport card and cover50% of its cost.
You will work on computer equipment that delivers the best user experience Apple MacBook.
Our office in Warsaw offers healthy snacks throughout the day.
Our process
Step 2: Discussion with your future Team Manager focused on the roles responsibilities expectations and day-to-day working environment.
Our note to you
Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us we encourage you to apply - even if youre not 100% sure. We are interested in getting to know you and learning about what you bring to the table.
Please note that we may close a job posting early if we receive a large number of exceptional applications.
Good luck!
About us
Required Experience:
IC
Employment Type
Full-Time
