HR Payroll Specialist
HR Payroll Specialist
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1 Vacancy
Job Description
HR Payroll Specialist
Location: Preferred in Ft. Lauderdale FL - Hybrid In-office & remote
Open to other states in which we are able to hire.
Due to compliance and tax reporting reasons this position is open to candidates living in the following states: AR AZ CA CT DC DE FL GA IA IL IN MA MD MI MO NC NJ NY OH OR PA TX UT SC VA WA and WI
We are seeking a detail-oriented and reliable HR Payroll Specialist to join our growing technology company on a 6-month contractor basis with the option to convert to an employee on January 1 2026. This position is responsible for managing the end-to-end payroll process on a semi-monthly basis overseeing tax registration and compliance reporting and supporting various human resources functions as needed. The ideal candidate will have a strong knowledge of payroll systems tax regulations payroll and benefits reporting basic HR functions and a proactive approach to ensuring accuracy and timeliness.
- Administration of the multi-state semi-monthly payroll for 130 employees using ADP Workforce Now (ADP WFN) including processing salary and hourly employee time sheets and special pay types PTO and leave calculations deductions garnishments bonuses and awards adjustments etc.
- Process regularly occurring payouts including bonuses awards retro pay settlements PTO payout at termination.
- Ensure the monthly processing of accurate commission reports for payroll working with the performance management team and sales operations as needed. Update and utilize the non-sales variable tracking system used to calculate quarterly bonus payments.
- The payroll responsibility includes filing maintaining state tax registrations in 26 states handling payroll tax statements and notices process semi-monthly 401K files arrange and validate garnishments year-end reporting W-2s payroll accrual reports for the finance team and supporting reconciliations and audit documentation for payroll workers compensation and benefits invoices.
- Reconciliation of payroll information to W2 on a quarterly and annual basis.
- Produce specific payroll and benefits reporting and requests for information. Provide information to accounting and human resources teams. Collaborate and problem solve issues as they arise.
- Monitor and troubleshoot integrations and carrier connections between ADP WFN and various benefits providers.
- Provide support for all internal and external audits including general audits workers compensation and more.
- Ensure compliance with laws and regulations minimizing risk for the company.
- Pro-actively participate in continuous improvement activities.
- Provide guidance and support to managers and employees on payroll and other related matters such as policies procedures and compliance.
- Assist in maintaining accurate employee pay information and records in ADP WFN and the global HRIS (HiBob) ensuring accuracy data integrity and confidentiality.
- Assist as a backup for onboarding and new hire orientations as well as other generalist tasks.
- Perform all other duties as assigned.
Qualifications and Skills
- Bachelors degree or equivalent combination of education and experience preferred but not required.
- 5 years of payroll processing experience preferably in a technology company.
- Experience with multi-state payroll processing highly preferred.
- SHRM-CP PHR or equivalent certification a plus but not required.
- Knowledge of federal state and local payroll laws and tax regulations.
- Experience with payroll systems such as ADP Gusto Paychex or similar platforms and familiarity with HRIS utilization (e.g. BambooHR HiBob Workday or similar).
- High level of accuracy confidentiality and attention to detail.
- Strong communication and interpersonal skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
Additional information
Please click here to accessthe information according to art. 13 data protection regulation (DSGVO) for applicants
Required Experience:
Senior IC
Employment Type
Contract
