Procurement & Contract Administrator

Department ofHealth and Human Services (DHHS)

Agency Procurement & Program Administrator

Opening Date: May 29 2025

Closing Date: June 12 2025

Job Class Code: 0335

Grade: 26 (Pro/Tech)

Salary:$56264.00-$78998.40/year

Position Number:02000-2930

Location: The position is located in Augusta Maine and is eligible to have a hybrid work schedule.

The Job Duties:

The Procurement & Contract Administrator will advise and support on contract and procurement best practices and processes in support of OMSs strategic priorities. Supporting activities include overseeing the following:

Provide oversight and administration of service agreements
Review contract documents for completeness coherence adherence to best practices and compliance with State and Federal contracting regulations
Participate in contract performance reviews and provide compliance and enforcement support and recommendations
Manage relationships with staff augmentation vendors on behalf of OMS hiring managers and processes delivery orders for staff augmentation support
Collaborate with program management financial staff auditors and vendors
Work with program management on fiscal plans and funding guidelines to allocate money and pay invoices
Develop and implement plans to coordinate grants management and contract management work
Support responses to Freedom of Access Act (FOAA) requests related to OMS contracts.
Oversee knowledge management for the team including but not limited to by creating and maintaining a repository for Memorandum of Understandings (MOUs) updating the OMS intranet and assisting with team desk level procedures.
Recommend develop and provide modifications and improvements for competitive procurement processes and procedures
Provide support and guidance to program management in the Requests for Proposal (RFP) Requests for Information (RFI) Requests for Application (RFA) processes and other procurement processes as needed.

Work is performed under minimal supervision. This position reports to the Senior Contracts Manager.

Minimum Requirements:
Advanced education training and/or experience in contract administration accounting procurement project management financial management or another related field and demonstrated experience coordinating multifaceted projects.

Preferred experience includes:

Experience with and knowledge of the Medicaid program and/or other health and human services programs serving low-income populations
Lived experience with Medicaid and/or other health-related social needs common to individuals and families receiving Medicaid coverage

The background of well-qualified candidates will demonstrate the following competencies:

1. Experience providing high quality customer service to a wide variety of audiences.
2. Strong organizational skills and attention to detail.
3. The ability to communicate effectively both verbally and in writing.
4. Proficiency in organizing and maintaining complex systems of information.
5. Knowledge of or the ability to develop knowledge of the State of Maines contracting and procurement policies and processes.

How to Apply

For additional information about this position please contact Rachel Boynton at

Please submit all documents or files in PDF format.

To request a paper application please contact

About Us:

The Maine Department of Health and Human Services (DHHS) is dedicated to promoting health safety resilience and opportunity for Maine people. The Department provides health and social services to approximately a third of the States population including children families older Mainers and individuals with disabilities mental illness and substance use disorders.

The Office of MaineCare Services (OMS) within DHHS administers the states Medicaid program which provides free or low-cost health insurance coverage for low-income Mainers so they can access the health care services they need to work care for family go to school and participate in the community. OMS works collaboratively with other State agencies the Legislature the Office of the Governor MaineCare members health care providers and other health care purchasers on statewide healthcare improvement initiatives. OMS is committed to advancing health equity efforts to improve access to care and positive health outcomes for all low-income Mainers. OMS provides benefit coverage and support services in alignment with Department goals federal requirements and State statutes. OMS also provides oversight necessary to ensure accountability and efficient and effective administration of the states Medicaid program.

The OMS Contracts Management team plays a critical role in the success of the MaineCare program by overseeing and supporting the management of over $300 million worth of MaineCare-related service contracts. These contracts include fiscal agent claims processing services statewide transportation programs behavioral health administrative services pharmacy benefits administration actuarial services staff augmentation policy and analytics support program evaluation services member outreach support and much more. The team collaborates across OMS and DHHS to ensure that procurement contract negotiation contract execution and contract performance monitoring run smoothly and in accordance with State and federal requirements.

Benefits of working for the State of Maine:

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• Work-Life Fit Rest is essential. Take time for yourself using 13 paid holidays 12 days of sick leave and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.
• Health Insurance Coverage The State of Maine pays 85%-95% of employee-only premiums ($11196.96 - $12514.32 annual value) depending on salary. Use this chart to find the premium costs for you and your family including the percentage of dependent coverage paid by the State.
• Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan The State contributes the equivalent of 13.29% of the employees pay towards the Maine Public Employees Retirement System (MainePERS).

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceive six weeks of fully paid parental leave. Additional unpaid leave may also be available under the Family and Medical Leave Act.

State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated foranything less than full-time.

Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.

If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.