Executive Administrative Assistant
Executive Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Are you a highly organized and poised individual who enjoys supporting executive leaders If so you may be the perfect fit for our Executive Administrative Assistant for our Commercial Segment which is based at our New Haven CT. This role will be critical to the success of our executive team keeping them on track and operating efficiently as we continue growing our business as the global leaders in access solutions. We are looking for an extremely trustworthy person who understands how to handle sensitive information appropriately and exercise sound judgement while maintaining an engaging and courteous approach
What you will be doing:
The Executive Assistant will provide critical support to the Senior Vice President and Head of our Commercial Segment and other key executives acting as a gatekeeper and ensuring operations run smoothly. This will include the coordination of travel and complex calendar management. You will handle and maintain highly confidential and sensitive information with discretion.
Specific responsibilities will include:
- Coordinating all on site and external meeting logistics such as hotel/site bookings conference room bookings catering orders IT and audio-visual requirements preparing meeting agendas and materials and assisting with the creation of presentation materials. You may also work with our events team. Some travel may be required
- Drafting/Preparing correspondence and communications to internal and external customers
- General administrative tasks such as screening calls preparing timely expense reports replenishing office supplies etc
- Book appropriate domestic and international travel as well as visa requirements prepare itineraries with travel and meeting details
- Assist with ad hoc projects events and meetings arrangements as needed
- Drafting updates to the executives organization (including emails documents presentation decks and reports as requested or as needed)
What we are looking for:
Our ideal candidate will have at least 7-10 years experience with executive level support. In addition you will need to be able to work autonomously and independently using a proactive approach to anticipate needs and identify potential issues before they occur. Other requirements include:
- Experience coordinating meetings both in person and via virtual platforms such as MS Teams and Zoom
- Proficiency with Office Suite including Advanced Excel and Advanced PowerPoint and the capability to learn new systems quickly
- Previous experience working with event management is preferred
- Ability to work collaboratively as a team with the confidence to offer suggestions on process improvement
- Strong relationship management skills ability to build a personal network throughout the company
- Strong oral and written communication and the ability to communicate clearly and effectively with senior leaders and external partners
- Proficiency with social media channels
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return we open doors for them wherever they go. With nearly 63000 colleagues in more than 70 different countries we help billions of people experience a more open world. Our innovations make all sorts of spaces physical and virtual safer more secure and easier to access.
As an employer we value results not titles or backgrounds. We empower our people to build their career around their aspirations and our ambitions supporting them with regular feedback training and development opportunities. Our colleagues think broadly about where they can make the most impact and we encourage them to grow their role locally regionally or even internationally.
As we welcome new people on board its important to us to have diverse inclusive teams and we value different perspectives and experiences.
Required Experience:
IC
Employment Type
Full Time
