Assistant Athletics Director for Business Operations
Assistant Athletics Director for Business Operations
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1 Vacancy
Job Description
Salary/Position Classification
- $60000 annual Exempt
- 40 hours per week
Purpose of Position
This purpose of the Assistant Athletics Director for Business Operations position is to assist with the financial operations of the UND Athletics Department lead the day-to-day operations of the business office and educate staff and coaches on UND policies and procedures. This position will also assist with the preparation of financial statements/reports maintain accounting records planning developing and monitoring budgets human resource and payroll duties student-athlete medical insurance duties and participate in planning goals and objectives. This position will also act as liaison with Human Resources/Payroll Procurement and Payment Services and Finance and Operations. Must have commitment to compliance with all NCAA rules and regulations. Must provide support and encouragement and ensure the safety and well-being of the student-athletes.
Duties & Responsibilities
- Athletics business office operations
- Oversee & assist with day-to-day business office operations including but not limited to accounts payable deposits purchasing card transactions and statement audits team trip reports and medical insurance billing.
- Reconcile & audit all revenue and expense transactions determining if they are allowable.
- Ensure the proper allocation of all transactions and proactively resolve any accounting discrepancies.
- Provide education to all department coaches and staff of individual sports/programs on the appropriate UND Procurement & Purchasing Services (UNDPPS) rules & policies.
- Research and interpret regulations policies & procedures and disseminate interpretations determine compliance and enforce policy law and regulations as it relates to all business office operations.
- Analyze current accounting systems and procedures and provide constructive feedback on any possible improvement.
- Oversight of the timely completion of monthly UND Purchasing Card reallocation on JPMorgan online system.
- Provide assistance with the NCAA EADA Agreed Upon Procedures and UBIT audits at the discretion of the Senior Associate Athletic Director/CFO.
- Provide advisory services to management and administrative personnel on business office duties.
- Other business office duties as assigned by supervisor.
- Budget management & planning
- Prepare accurate and timely budget to actual reports.
- Assist all sports & departmental areas with monthly budget management planning & tracking.
- Provide analysis and recommendations on how to stay fiscally responsible and within budget.
- Create/assist with budget spreadsheets for teams with detailed analysis of specific expense areas including but not limited to travel equipment and recruiting.
- Process all budget revisions as requested by supervisor.
- Assist the Senior Associate Athletic Director/CFO with year-end closing & budget issues as requested.
- Human Resources
- Supervise two full-time positions within the Business Office: Athletics Business Operations Coordinator & Student-Athlete Medical Insurance Technician.
- Direct oversight in conjunction with UND Human Resources office of the hiring process and employment eligibility for all part-time temporary and student workers.
- Educate department supervisors on their responsibilities with time & labor; reviewing correcting and approving hours worked by their employees in a timely manner.
- Facilitate all criminal history background checks through Sterling Solutions including for department volunteers.
- Assist & communicate with all new hires on completing the Federal I-9 Form & all other onboarding requirements.
- Oversee all camp payroll including training on payroll policies and ensuring compliance with state and federal regulations.
- Present payroll requirements to head coaches and camp coordinators at annual camp meeting & assist in the annual recruitments.
- Act as a resource for student employees both work study and institutional.
- Monitor and track the Federal Work Study funding allocation for each student employee to keep within budgetary guidelines.
- Review position descriptions periodically and recommend any necessary updates.
- Additional duties
- Assist in department events as requested.
- Travel with sport teams as requested.
- All other duties as assigned by Senior Associate Athletics Director/CFO and/or Director of Athletics.
Required Competencies
- Excellent interpersonal communication (verbal and written)
- Must have effective professional working relationship with staff coaches student-athletes and general public.
- Ability to multi-task organize and prioritize.
- Must be detail-oriented.
- Must have commitment to NCAA compliance and follow all NCAA conference and UND rules and regulations
- Must provide support and encouragement and ensure the safety and well-being of the student-athletes including having a valid drivers license.
Minimum Requirements
- Bachelors Degree
- 3 years working in a professional setting in business or accounting.
- Professional experience working with Microsoft Word Excel and Outlook.
- Valid Drivers License
- Successful completion of a Criminal History Background Check (CHBC).
In compliance with federal law all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.
Preferred Qualifications
- Experience working at an NCAA Division I school.
- Supervisory experience.
- Experience with University and/or public policies and standards.
- Experience with NCAA Agreed Upon Procedures and/or EADA Reporting.
- Experience as a collegiate student-athlete.
Required Experience:
Director
Employment Type
Full-Time
