Delivery Services Administrator
Delivery Services Administrator
Posted on :
31-05-2025
Employer Active
1 Vacancy
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Job Description
SAITs Continuing Education and Professional Studies (CEPS) focuses on non-credit programs supporting corporate training the individual learner and international projects. We create courses and programs for life-long learning with careers at our core. Our courses range from exploring general interests to up-skilling for career advancement and reskilling for career changes. We complete all background activities required to set up our products for students to purchase and experience several delivery options.
The Opportunity
Reporting to the Manager Delivery Services the Delivery Services Administrator is responsible for managing the logistics assigned to support our courses and department.
Ensuring effective and successful management of their assigned tasks this person will serve as a representative of the delivery services department and strategically work with stakeholders internally and externally to ensure the Delivery Services team is set up for success and courses are ready for delivery in such a way that they align with the teams key priorities. They will work closely with other members of the CEPs division as well as greater SAIT and external vendors.
The key indicator of success for this role will be measured by timely accurate course readiness of International Domestic and Continuing Education deliveries. The Delivery Services Administrator will work closely with the Manager and Team Leads of Delivery Services to develop administration tactics and processes to drive efficiencies in the department.
The individual in this position must be capable of working independently and be a self-starter but with a collegial and collaborative attitude. The individual in this position must also be able to make sound judgment and be able to prioritize and adjust work plans as demands change.
The Role
- Monthly loading of course masters into D2L Brightspace
- Regularly review missing grade reports
- Coordinating travel
- Coordinating Events including room bookings catering etc.
- Working with Vendors ensuring inventory levels are stocked.
- Coordinating inventory counts
- Maintaining systems with accurate information including Smartsheets Destiny SharePoint and BrightSpace
- Collaborate with all stake holders in the business to improve the efficiency and effectiveness of the Delivery Services processes
- Representing Safety Committee work including keeping JHAs ERPs Inspection up to date.
- Representing a fun Social environment Committee work
- Maintaining Delivery Services Calendar Schedules (Vacation Meetings etc.)
- Ensure policies/procedures are upheld
- Work collaboratively with all members of the Business
- Establish and maintain relationships with internal and external stakeholders to strategically manage workflows and processes
- Promoting a positive work environment
- Follow SAITs Health and Safety policies and procedures
- Other duties as assigned by the Associate Director and/or the Director and/or Manager and Team Leads
Leadership and Management
Relationship Management
General Responsibilities
Qualifications
- Minimum 2 years of administrative work experience
- Strong organizational and communication skills (written and verbal)
- Critical thinking and an ability to identify and fill gaps in information
- Attention to detail
- Time management
- Customer Service attitude with a desire and ability to interact well with others
- Innovative and creative with a keen desire to learn
- Self-motivated with an ability to work in teams
- Ability to manage multiple relationships
Job Classification: Administrative Assistant II
Salary Range: $50523.20 - $62316.80
Hours per week: 40hrs
Posting End Date: June 3rd 2025
About SAIT
SAIT is a global leader in applied education. Named one of Albertas Top Employers we offer the chance to work with a purpose preparing the next generation of industry leaders entrepreneurs advocates and explorers.
Building on our 100 year history were looking for innovative bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity diversity and inclusion (EDI) is essential to achieving SAITs vision to be a global leader in applied education. We encourage applications from women Indigenous people racialized people people with disabilities people from gender and sexually diverse communities and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT we understand that experience comes in many forms. Were dedicated to adding diverse perspectives to SAIT - so if your experience is close to what were looking for please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation if you did not receive one please check your junk mail or try applying through the SAIT career page again.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
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