Receptionist & Facilities Assistant (225483)
Receptionist & Facilities Assistant (225483)
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Salary Not Disclosed
1 Vacancy
Job Description
Requisition ID: 225483
Salary Range:50600.00-84200.00
Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors including but not limited to the successful candidates relevant knowledge skills and experience.
Join a purpose driven winning team committed to results in an inclusive and high-performing culture.
Global Banking and Markets
Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America operating globally for over 100 years. Scotiabanks strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.
Global Banking & Markets provides a full range of investment banking credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing mergers & acquisitions corporate banking institutional equity sales trading and research fixed income products derivatives energy foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.
Be part of an innovative Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!
Purpose
Contributes to the overall success of the Facilities team in New York ensuring specific individual goals plans initiatives are executed / delivered in support of the teams business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations internal policies and procedures.
What Youll Do
Receptionist Responsibilities
Operate multi-line telephone system to answer incoming telephone calls and direct calls to appropriate employee or department.
Respond to caller/visitor inquiries by providing general information in a timely professional and courteous manner.
Greet on-site visitors and announce visitors to appropriate employee.
Schedule meetings and conference rooms.
Monitor visitor access.
Maintain orderly and tidy receptionist area and 23rd floor conference rooms.
Maintain preventative schedule for all AV equipment with IT.
Preform Sundry duties as assigned.
Events Coordinator Responsibilities
Assist with coordinating details for events such as conferences business meetings internal and external Scotiabank events.
Assist with booking and organizing event space arranging food/beverages/appropriate decor ordering supplies coordinating logistics and ensuring details of event operate smoothly and efficiently.
Assist in efforts to publicize the event to employees.
Assist with coordinating event invitations and manage RSVP list.
Facilities Assistant Responsibilities
Manage and process business card orders for new hires and existing colleagues.
Manage and process expense reports including obtaining approvals and submission to Finance.
Generate and process purchase orders (POs) including obtaining approvals and submitting invoices.
Oversee the monthly OpCo updates ensuring timely data submission from all team members and maintaining clarity conciseness and visual neatness in presentation slides.
What Youll Bring
Excellent communication skills including writing and speaking.
Ability to manage multiple projects and work assignments.
Strong Presentation experience.
Excellent interpersonal skills both in person and by phone with high professionalism.
Ability to coordinate events with little supervision.
Exceptional customer service ethic and high expectations for quality.
Interested
If your experience is closely related but doesnt align perfectly with every qualification we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank!
At Scotiabank every employee is empowered to reach their fullest potential respected for who they are and embraced for their differences. Thats why we work to grow and diversify talent and engage employees in a performance-oriented culture.
Whats in it for you
Scotiabank wants you to be able to bring your best self to work and life every day. With a focus on holistic well-being our many flexible benefit programs are designed to help support your unique family financial physical mental and social health needs.
Location(s): United States : New York : New York City
Scotiabank is a leading bank in the Americas. Guided by our purpose: for every future we help our customers their families and their communities achieve success through a broad range of advice products and services including personal and commercial banking wealth management and private banking corporate and investment banking and capital markets.
At Scotiabank we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including but not limited to an accessible interview site alternate format documents ASL Interpreter or Assistive Technology) during the recruitment and selection process please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however only those candidates who are selected for an interview will be contacted.
Employment Type
Full Time
