Executive Assistant
Executive Assistant
Posted on :
31-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
31-05-2025
Job Description
Girls Who Code is seeking a full-time experienced Executive Assistant (EA) to play a central role in providing efficient responsive confidential and professional support to our Chief Executive Officer (CEO) ensuring that their time is effectively aligned to priorities to advance the organizations strategic agenda.
The EA to the CEO will perform broad confidential and time-sensitive work assignments and is responsible for the daily coordination of meetings and the daily operations.
The successful candidate will demonstrate a superior ability to multitask in a calm professional manner with operational flexibility given sudden unpredictable business needs and a keen ability to proactively anticipate changes and adjust accordingly.
Responsibilities include but are not limited to performing a broad variety of administrative tasks including:
- Strategically manage an extremely active calendar of appointments
- Plan coordinate and ensure the CEOs schedule is followed and respected
- Use appropriate professional judgment to keep CEO abreast of any changes issues or concerns that may impact daily activities and/or schedule
- Exercise considerable judgment and discretion in handling requests for appointments
- Arranging travel plans itineraries and agendas
- Drafting first-pass communications on behalf of CEO: emails notes letters briefings talking points
- Sending emails on behalf of CEO
- Collaborate across departments on behalf of the CEO and Executive Leadership Team with a key focus on the Development and Marketing & Communications teams
- Communicate directly and on behalf of the CEO with board members donors partner organizations and others
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
- May assist other executive leadership team members with ad hoc projects and reports
- Maintain accurate contacts for the CEO
- Coordinating conference calls and virtual video meetings with internal and external groups including organizing the dial-in and logon information
- Supports virtual and off-site board meetings: scheduling planning managing travel etc.
- Supports onsite visits for CEO: scheduling reserving conference rooms logistics and refreshments
- Organizes the details of various 1-2 day team meetings
- Tracking business expenditures and documentation; accurately completing expense reports in a timely manner
- Placing orders as requested (eg. ordering gifts or flowers)
Qualifications:
- Bachelors degree preferred and a minimum of four years work experience with C-suite or Executive Level leadership
- Effectively sets personal priorities based on knowledge/understanding of the supported leaders priorities
- Displays a high degree of maturity integrity creativity and strict confidentiality
- Exceptional organizational skills; attention to detail
- Good judgment with the ability to make timely and sound decisions
- High degree of responsiveness; providing quick replies to email and phone requests
- Able to manage complex projects simultaneously with accurate and timely execution
- Exemplary written and verbal communication skills
- Ability to effectively interact with diverse individuals at all organizational levels
- Resourceful with excellent problem solving and strategic thinking abilities
- Versatility flexibility and a willingness to work within constantly changing priorities with enthusiasm
- Comfort and interest in using technology for efficiency; proficient with Google Suite Zoom Slack
- Strong customer service orientation and interpersonal skills; tact and diplomacy
- Motivated by an entrepreneurial highly-collaborative team environment with a desire to contribute to a growing organization
- Alignment with Girls Who Codes mission and the values of diversity equity and inclusion
$70000 - $87000 a year
Compensation transparency statement:
The wage range for this role takes into account the many factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; and other business and organizational needs.
At Girls Who Code our compensation philosophy is to hire at or near the midpoint of the stated range and it is not typical for an individual to be hired at or near the maximum for the role. Compensation decisions are dependent on the facts and circumstances of each case.
Girls Who Code is committed to building a truly diverse and inclusive organization with a focus on valuing serving and understanding our target constituents while challenging all stakeholders to think inclusively for the betterment of our programs.
Girls Who Code is an equal opportunity employer committed to a policy of equal treatment and opportunity in every aspect of its hiring and promotion process without regard to race color creed religion sexual orientation partnership status gender and/or gender identity or expression marital parental or familial status national origin ethnicity veteran or military status age disability or any other legally protected basis. Racial and ethnic minorities and men are encouraged to apply for vacant positions at all levels. GWC is not able to sponsor employment visas.
GWC is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. For individuals with a disability who would like to request an accommodation please contact
Employment Type
Full-Time
Department / Functional Area
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