Project Specialist (Transition Training - 1)

General Summary:
The Projects Coordinator supports the efficient operations of the Project Management Office (PMO) by providing administrative procurement and coordination support for county projects. This role assists the Director of Project Management facilitates project documentation manages smaller-scale projects and supports the maintenance and use of the Countys Project Management Information System(s) (PMIS).

All offers of employment are contingent upon the successful completion of pre-employment screening which includes:
Criminal Background Check A national and county-level criminal history check.
Employment Verification Confirmation of previous employment history.
Education Verification Verification of degrees or certifications as applicable.
Drug Screening A 5-panel (or 10-panel if applicable) drug test to ensure a drug-free workplace.
Motor Vehicle Record (MVR) Check Required for positions involving operation of a company or personal vehicle for business purposes.
Credit Check Applicable only for roles with financial responsibilities or access to sensitive financial data (in accordance with applicable laws).
All screenings are conducted in compliance with federal state and local laws. Candidates will be asked to sign a release authorizing the screenings prior to initiation.

Essential Duties:
To ensure Brazos Countys projects adhere to the triple constraint of scope-cost-time the Project Specialist will follow the methodology outlined in the Project Management Institutes Project Management Body of Knowledge (PMBOK).

These duties include but are not limited to:

Provide administrative and scheduling support to the other members of the Project Management Office including meeting coordination correspondence and preparation of reports.
Create track and manage purchase orders and requisitions in accordance with county procurement policies.
Coordinate and manage simple or routine projects independently ensuring timelines and deliverables are met.
Assist project managers in tracking and updating project schedules budgets and documentation.
Index file and maintain organized records of project documentation drawings and communications in both physical and digital formats.
Support and maintain data integrity in Project Management Information System (PMIS) platforms such as ProCore and ServiceNow.
Assist with onboarding and training staff or contractors on PMIS tools as needed.
Assist with maintaining and updating the departmental website on a monthly basis.
Collaborate with internal departments and external vendors to facilitate project activities and information flow.
Prepare and distribute status reports meeting agendas and minutes.
Perform other duties assigned in support of PMO functions.

Other Duties as assigned.

Supervision
Received: General instruction and periodic review from Director of Project Management.
Given:

Education
Required: BA or BS in Business Administration Operations Management Business Analysis Construction Science Communications Public Administration Project Management or related field or any equivalent combination of education and experience which provides the required knowledge skills and abilities.
Preferred: MA or MS in Business Administration Operations Management Business Analysis Construction Science Communications Public Administration Project Management or related field.

Experience
Required: Two years of experience in Project Management Business Administration Operations Management Business Analysis Construction Science Communications Public Administration or related field.
Preferred: Two years of experience in Project Management Business Administration Operations Management Business Analysis Construction Science Communications Public Administration or related field.

Certificates Licenses Registrations
Required: Valid Class C State of Texas Drivers License
Preferred:PMI Project Management Professional (PMP) PMI Certified Associate in Project Management (CAPM)

Physical Demands
Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit; use hands to type; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 40 pounds such as computers printers stacks of records or other similar objects. Specific vision abilities required by this job include close vision and ability to adjust focus

Knowledge Skills & Abilities
Typical: Must be able to apply project management methodologies to multiple active projects at any given time. Must be able to manage tasks and deadlines in a detail-oriented environment. Advanced Competency with Microsoft Office 365 applications including Teams Word Excel Outlook etc. are a plus. Must possess strong organizational and communication skills. Experience working in County and/or municipal government is a plus. History of becoming proficient and optimizing processes within software platforms is desirable.

Work Environment
Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate but may be noisy or distracting. The employee is required to perform multiple tasks simultaneously and to perform tedious and exacting work. The employee may be required to work closely with others as part of a team or perform required job functions remotely to work under pressure to meet deadlines and to work in emergency situations.