Executive Assistant (Hybrid)
Executive Assistant (Hybrid)
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Job Description
Job Classification:
Corporate - AdministrationAt Prudential we believe talent is key to achieving our vision. When you join Prudential youll unlock a motivating and impactful career all while growing your skills and advancing your profession at one of the worlds leading financial services institutions!
We are looking for a highly motivated diligent and skilled individual to join the Global Retirement and Insurance (GRI) Technology and Service organization as Executive Assistant to the Chief Information and Technology Officer.
Are you a match
Do you have a proven track-record of supporting executives in a fast-paced dynamic global environment Do you enjoy working with people and helping employees and teams meet their business outcomes If yes then this may be the role for you!
More about this exciting opportunity!
Success in the Executive Assistant role includes exercising superior judgment based on in-depth experience advanced technical proficiency and exceptional time management skills. The Executive Assistant will be focused on developing strong collaborative relationships across multiple constituents.
Impacts Youll Have:
Support the VP GRI Chief Technology & Information Officer by managing all day-to-day matters including but not limited to calendar management complex meeting logistics for internal external and international appointments and being proactive in calling attention to critical meetings that require preparation
Maintaining a regular open line of communication (via email text phone face-to-face conversations) with the executive to jointly manage strategic priorities time management calendaring meetings with partners assisting with various approvals and all other priorities
Demonstrate strong business acumen and organizational savvy to effectively prioritize and manage requests; provide the appropriate degree of flexibility and ensure follow-through on issues in a timely manner
Handle logistics for team meetings including anticipating technology needs and hybrid-work environment concerns assist with preparing materials and tracking meeting attendees
Manage special projects such as senior level events external presentations and speaking engagements; prepare and coordinate communications
Handle confidential information and appropriately communicate sensitive information to members of the principals organization and Senior Management
Act with a high level of professionalism in representing and handling in-person virtual and email communications
Work collaboratively with other administrative staff project coordinators or support functions
Act as a trusted partner and demonstrate sensitivity for confidential matters discussed or shared; maintain and ensure the integrity and confidentiality of all information and data
Develop and maintain strong credible relationships across the firm
General Administration
Coordinates any travel
Manages Executive expenses & submits invoices for payment to vendors
Submits ISAMS (Information Security Request) as needed
Submits GETS reporting and approvals
Coordinates the purchase of office supplies in accordance with company purchasing policies and budgetary guidelines
Facilitates technology support between GRI Chief Technology and Information Officer and GT-dedicated resources
Assists with ad hoc projects as needed
Competencies Knowledge Skills Abilities:
Significant prior relevant work experience supporting diverse global teams and senior executives
Superior proficiency with technology skills specifically in the use of Microsoft 0365 Suite (Outlook Word PowerPoint Excel SharePoint and Teams) other virtual collaboration tools (e.g. Zoom) Workday and the ability to learn necessary Prudential applications
Strong organizational awareness and ability to build relationships
Proactively monitor calendars for conflicts or reprioritization keeping executives informed of upcoming commitments and responsibilities and making necessary adjustments
Strategic thinking while managing tasks and linking the work across functions and businesses
Strong attention to detail task follow-through and quality of work
Self-motivated. Demonstrates initiative and anticipates issues provides realistic solutions employs sound judgment and makes timely decisions
Strong time management skills and ability to meet tight deadlines while managing multiple tasks
Knows when to make decisions themselves and when to escalate
Willingness to continue to learn; embraces change and enterprise transformation efforts
Ability to navigate meetings and commitments occurring in different time zones plan complex global travel
Flexibility to work overtime as needed especially when GRI Chief Information and Technology Officer is traveling internationally
The current EWA for this position is Hybrid (Newark) and requires your on-site presence on a reoccurring basis as determined by your business. Your manager will provide additional details relative to the specific number of days you are expected to be on-site.
Prudential welcomes all applicants even if you dont meet every requirement. If your skills align with the role we encourage you to apply.
What we offer you:
Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $78700.00 to $117300.00. Specific pricing for the role may vary within the above range based on many factors including geographic location candidate experience and skills.Market competitive base salaries with a yearly bonus potential at every level.
Medical dental vision life insurance disability insurance Paid Time Off (PTO) and leave of absences such as parental and military leave.
401(k) plan with company match (up to 4%).
Company-funded pension plan.
Wellness Programs including up to $1600 a year for reimbursement of items purchased to support personal wellbeing needs.
Work/Life Resources to help support topics such as parenting housing senior care finances pets legal matters education emotional and mental health and career development.
Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period) after one year of service.
Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program whereby an award if any depends on various factors including without limitation individual and organizational performance. To find out more about our Total Rewards package visit Work Life Balance Prudential Careers. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week.
Prudential Financial Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.
Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion national origin ancestry sex sexual orientation gender identity national origin genetics disability marital status age veteran status domestic partner status medical condition or any other characteristic protected by law.
If you need an accommodation to complete the application process please email .
If you are experiencing a technical issue with your application or an assessment please email to request assistance.
Employment Type
Full-Time
