Director of Player Personnel & Office Operations - Men's Hockey
Director of Player Personnel & Office Operations - Men's Hockey
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$ 47000 - 53730
1 Vacancy
Job Description
Salary/Position Classification
- $47000 - $53730 annual Exempt
- 40 hours per week
Purpose of Position
This purpose of the Director of Player Personnel & Office Operations - Mens Hockey position is to assist the Mens Hockey coaching staff with recruiting events planning and administrative tasks while adhering to all NCHC and NCAA compliance guidelines. This position will be responsible for planning events and functions travel arrangements and communication with coaches student-athletes families and alumni. This position will also help market and sell the Mens Hockey program to potential recruits through correspondence and other recruiting efforts. Must have a commitment to compliance with all NCAA rules and regulations. Must provide support and encouragement and ensure the safety and well-being of the student-athletes.
Duties & Responsibilities
- Coordinate recruiting activity
- Assist with the process of official and unofficial prospective student-athlete (PSA) visits including but not limited to booking of all travel local reservations and campus reservations.
- Manage and maintain all recruiting social media activities and engagement in conjunction and consultation with UND Athletics internal and external operations.
- Organize and maintain database files of recruits and student-athletes.
- Assist with the process of admitting student-athletes to UND through housing admissions NCAA/Clearinghouse.
- Coordinate and maintain compliance with NCAA compliance logs PSA lists vehicle logs CARA logs.
- Collect organize and mail information sent to recruits and ensure it is in a presentable manner.
- Assist in the business operations of recruiting including but not limited to requesting host money processing travel & expense reports and management of all purchasing card receipts.
- Breakdown potential recruit film and maintain recruiting film library.
- Manage Scholarship activity for present and future years.
- Administrate over NLI Process.
- Liaise with external recruiting constituents as assigned.
- Communication travel and social media
- Organize meetings with UND Athletics and outside businesses.
- Communicate with parents during the season to coordinate tickets and ice level access.
- Coordinate travel accommodations for internal & external constituents when traveling with the team during the regular season & postseason.
- Communicate with alumni during the season to keep them updated on current statistics and player information while serving as the point of contact for all hockey alumni.
- Communicate ticket request information to appropriate Ralph Engelstad Arena personnel.
- Maintain communicate and compile Mens Hockey schedule.
- Schedule competitions; prepare information for game contracts and NCAA/UND forms regarding schedules.
- Communicate proper information for tickets/ice level access to appropriate REA event personnel.
- Plan coordinate and inform the proper audience of Parents Night Senior Night Player events and UND Alumni events that happen throughout the year.
- Coordinate and enhance social media platforms.
- Research and compare information to find the best flights vehicle rentals and hotels.
- Book and plan all travel arrangements for the coaches.
- Other communication & travel duties as assigned by Head Mens Hockey Coach.
- Administrative & office operations
- Greet all individuals as they enter the office & answer any applicable questions they may have.
- Answer the phone taking messages if necessary and relay them to appropriate staff member.
- Order new products for office area as needed.
- Ship and collect all mail on a daily basis.
- Statement of account is reviewed on a weekly basis with changes made as appropriate.
- All receipts for purchases are compiled reviewed and turned in to appropriate personnel in a timely manner.
- Run errands on behalf of coaches & staff as necessary.
- Transfer documents between REA and Memorial Village for UND compliance business office & academics.
- Maintain all database files.
- All other duties as assigned by Head Mens Hockey Coach and/or Director of Athletics.
Required Competencies
- Excellent interpersonal communication (verbal and written) and computer skills (Microsoft Excel & Word).
- Must have effective professional working relationship with student-athletes staff administration alumni and general public.
- Ability to multi-task organize and prioritize.
- Must be detail-oriented.
- Must have commitment to NCAA compliance and follow all NCAA conference and und rules and regulations
- Must provide support and encouragement and ensure the safety and well-being of the student- athletes including having a valid drivers license.
Minimum Requirements
- Bachelors Degree.
- 2 years of experience coaching and/or teaching 14-20 year-old advanced hockey players.
- Experience with collegiate mens hockey recruiting as an employee or player.
- 1 year of experience with hockey video software.
- Valid Drivers License.
- Successful completion of a Criminal History Background Check.
In compliance with federal law all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.
Preferred Qualifications
- 2 or more years of hockey recruiting experience at the NCAA Division I level.
- Hockey playing experience at the NCAA Division I level.
- Experience with NCAA Division I recruiting rules and regulations.
- University of North Dakota ties by either having attended or through employment.
- Hockey playing experience at the professional level.
- North Dakota ties by having lived or born in the state.
Required Experience:
Director
Employment Type
Full-Time
