Logistics Officer
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4-5years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The logistics officer is a country dedicated logistics specialist staff responsible for assets fleet transport and customs management oversight
Dimensions of the Role
- Fleet management: all tasks related to the management of fuelled assets from planning management to disposal and replenishment.
- Asset management: all tasks related to the management oversight of low and higher value assets from planning management down to disposal and replenishment
- The role will be responsible for transport and customs management
Receipts
Responsible for asset allocation to user and ensure quality at reception
Monitoring
Maintenance schedule is coordinated follow up and happens as per the schedule
Track and record assets movements
Consolidate all assets movements
Investigate and escalate discrepancies
Ensure appropriate utilisation of assets (safety security quality cost)
Control
Coordinate inventory count administration
Report on inventory count results
Investigate and report inventory discrepancies
Life cycle management
Prepare transfer of documentation
Coordinate the asset disposal process based on lifetime usage project end or office closure
Reports
Planning Disposal
Review fleet right sizing on a yearly basis
Provide projection on fleet costs
Ensure appropriate disposal of assets
Coordinate reception of new vehicles and ensure allocation to respective projects
Operations
Coordinate assets availability
Technical management of team
Coordination of fleet vendors with procurement
Review complaints-stakeholder management
Ensure all fleet movements are planned and optimised
Monitor update and document all fleet costs (paperwork and Fleet Management System)
Ensure all vehicles are maintained and inspected on time according to manufacturers guidance and operations. Arrange any repairs defects or break downs
Coordination with Country Supply Chain Manager for vehicle maintenance and disposal replacement plan
Ensure all vehicles always have all necessary tax and insurance
Arrange in-house/ outsource maintenance capacity.
Ensure drivers follow all driver regulations.
Respond to accidents and complete Plan accident report form .
Investigate accident cause and complete Plan post road traffic accident report form .
Ensure fuelling procedures are followed arrange fuel suppliers (with Procurement team).
Facilitate training sessions and share knowledge with fleet team
Ensure taxes and insurance are organised and paid for
Escalate any significant fleet risks to the supervisor
Ensure all vehicles are appropriately equipped
Reduce fleet risks by managing bad driving habits over speeding actioning near misses etc.
Reporting and monitoring
Understand and challenge fleet efficiency while reviewing fleet data accuracy
Monitor fleet cost and prepare monthly fleet reports to monitor fleet and driver s performance for management decision making
Transport and customs (10%)
Customs clearance and processing of tax exemptions for imported goods
Process Import and Export Licenses
Periodic stock verifications reporting and reconciliations including follow up on discrepancies
Requirements
A professional qualification and membership of recognized purchasing and supplies institution
Demonstrated relevant progressive experience in similar posts; and
Fluent in English and Kiswahili languages
Understands legal and reputational risk including risk assessment communication risk management and reporting in full compliance with risk-related standards including in areas such as Child and Youth Safeguarding and Protection Gender equality and inclusion Counter Fraud Safety and Security
Managing activities and resources including skills in day to day planning and organising work plan in line with programme assignments.
Managing information communication skills both speaking and writing and digital working including personal digital skills.
Employment Type
Full Time
