Administrative Assistant for High School Principal

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The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled

• Performs other duties as assigned

• Attains proficient or higher evaluations on established Performance Standards

• Assists in administrative problem solving planning and execution of school goals and objectives

• Assists the principal in general administrative operations

• Coordinates school and social functions and events

• Designs and prepares materials for District Accreditation Committee NCA site planning School Improvement Committee and/or other district and school-based groups

• Maintains calendars for school use may include master calendar schedule of building use and administrators calendar

• Maintains current information on staff including employment data FTE salary/benefits and/or source of funding

• Maintains office filing systems

• Monitors reconciles and assists the principal including but not limited to budgets funding grants contracts payroll travel and/or purchasing; may assist with fiscal planning of schools yearly budget including participating in seeking alternate sources of funding

• Opens sorts and distributes incoming mail and/or prepares outgoing mail as required

• Orders supplies and prepares purchase orders

• Organizes resources and establishes priorities

• Oversees and/or performs a range of diverse administrative activities; serves as a central point of liaison with students parents departments other schools the Education and Administration Center and the community in the decisions of day-to-day matters concerning the school

• Prepares and maintains confidential notes minutes reports and investigative materials including expulsion denial of admission etc.

• Prepares reports as required including payroll reports state and federal reports staff absence reports etc.

• Provides administrative assistance to the principal to include the employment process of staff.

• Provides and/or oversees support activities for the school such as answering telephones assisting and resolving problems and inquiries of visitors

• Provides significant leadership role in building with personnel students and parents

• Records information of all school accidents and files or forwards accordingly

• Researches information and gathers data to prepare special and/or one-time reports summaries or replies to inquiries selecting relevant information from a variety of sources

• Schedules appointments and maintains principals calendars schedules events and/or travel arrangements as required

• Utilizes knowledge and understanding of issues to create and compose administrative correspondence and documentation including minutes from committee meetings

Knowledge Skills and Abilities:

• Ability to adapt to changing technologies and to learn functionality of new equipment and systems

• Ability to communicate effectively verbally and in writing

• Ability to create access input retrieve and manipulate information in various software systems

• Ability to establish and maintain accurate record keeping document management and filing systems

• Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors administrators coworkers staff students parents and the general public

• Ability to follow oral and written instructions

• Ability to greet and interact with the public in a courteous and professional manner

• Ability to maintain confidentiality

• Ability to manage simultaneous demands and set clear priorities

• Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently

• Ability to work days hours locations and assignments as directed by the supervisor within the position responsibilities

• Ability to work independently without direct supervision

• Commitment to the education of students as a primary responsibility

• Communicates effectively with students and adults in a wide variety of settings

• Computer proficiency including office productivity applications

• Considerable knowledge of policies procedures and overall district functions

• Demonstrated ability to manage simultaneous demands and set clear priorities

• Demonstrated ability to work well with others in a team setting

• Demonstrates citizenship compassion courage discernment excellence honesty hope integrity patience perseverance reliability respect responsibility and trustworthiness

• Demonstrates effective organizational and time management skills

• Detail-oriented

• Energetic creative innovative flexible

• Excellent cooperative collaborative and problem-solving skills

• Knowledge of office methods and procedures including appropriate telephone etiquette

• Knowledge of Special Education other educational programming and associated legal requirements as related to the needs of the students assigned to the teacher

• Promotes a positive climate culture and community

• Strong mathematical and analytical skills

• Strong organizational interpersonal written listening and verbal communication skills

• Student-centered and relationship-focused

• Understanding of data privacy laws and their implications for the educational community

• Willingness to participate in ongoing training as required

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

• The noise level in the work environment may alternate among quiet moderate and loud.

• The incumbent is frequently required to interact in person and through communication methods with the students public and/or other staff.

• The incumbent is required to work scheduled school/work hours and/or days.

• The incumbent may be required to work extended school/work hours and/or days as directed.

• Work is generally performed within a standard office environment.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands if listed are considered essential functions

• Sits stands walks stoops kneels and crouches/squats while performing duties

• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

• Uses eyes hands and finger coordination enabling the use of equipment and writing utensils

• Typical demands require staff to lift and carry up to 20 pounds and may be higher for some assignments depending on position and student need; climb stairs ladders and/or stools; reach hold grasp and turn objects; use fingers to operate computer keyboards; feel the shape size and temperature of objects

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze communicate compare compile compute coordinate copy evaluate instruct negotiate synthesize reason and use interpersonal skills.

Compensation Range:

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For more information on our benefits please visit Employee Benefits Academy District 20 ().

FLSA Status: