Operations Coordinator
Operations Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Operations Coordinator
Department: Operations
Location:Atlanta GA
Reports to Title: Manager of Operations
Purpose of the Job:
Coordinate and execute key firm-wide operational functionsinternal communications calendar tracking licensing and insurance compliance office lease management intranet content and project supportto ensure business continuity regulatory compliance and operational excellence.
Key Responsibilities:
1. Communications & Stakeholder Coordination
o Draft and distribute firm-wide operations communications memos and updates in coordination with leadership.
o Serve as primary point of contact for internal operations inquiries; ensure timely resolution and cross-functional collaboration.
2. Operational Tracking & Compliance
o Maintain centralized tracking of key dates: lease renewals insurance deadlines licensing requirements and project milestones.
o Coordinate renewals and documentation processes for business licenses and insurance policies to ensure 100% regulatory compliance.
3. Facilities & Vendor Management
o Monitor and manage office lease termsincluding renewals expansions and vendor coordinationto optimize facility usage.
o Liaise with Facilities and IT teams to schedule and oversee office maintenance service contracts and vendor deliverables.
4. Intranet & Resource Management
o Manage and update content on the firms intranet (The Hub) ensuring accuracy accessibility and user engagement.
o Develop and maintain process guides checklists FAQs and other internal resources to support operational rollouts.
5. Project Coordination & Support
o Assist in planning executing and documenting cross-functional projects; track timelines deliverables and follow-ups.
o Prepare presentations status reports and visual materials for leadership meetings and project updates.
6. Meeting Logistics & Administration
o Coordinate logistics for leadership and operational meetings: scheduling agenda creation material distribution.
o Attend meetings to record minutes circulate action items and track completion.
Required Qualifications:
1. Education
o Bachelors degree in Business Administration Communications or a related field preferred.
2. Experience
o 24 years of operations project coordination or administrative support experience; law firm or professional services background a plus.
3. Skills
o Exceptional written and verbal communication; adept at drafting clear professional materials.
o Strong organizational and time-management abilities; capable of managing multiple priorities.
o Proficiency in Microsoft Office 365 (Word Excel PowerPoint Outlook Teams); SharePoint or other CMS experience preferred.
o Skilled in creating visual presentations and support materials.
o Demonstrated initiative accountability and discretion with confidential information.
o Detail-oriented with a proactive approach to identifying and solving problems.
Physical Requirements:
1. Prolonged periods of sitting and computer use.
2. Occasional lifting and transporting of items up to 15 pounds.
Performance Measures:
1. Goals
o Complete operational tasks and project deliverables on schedule.
o Maintain 100% compliance with licensing and insurance deadlines.
o Achieve 95% accuracy in intranet updates and resource documentation.
2. Competencies
o Demonstrate clear proactive communication and effective collaboration.
o Exhibit strong organizational project coordination and problem-solving skills.
o Uphold highest standards of discretion and confidentiality.
Working Conditions:
1. Standard office environment MondayFriday.
2. Occasional travel to satellite offices and after-hours support for critical initiatives.
Required Experience:
IC
Employment Type
Full-Time
