Admissions & Record Specialist
Admissions & Record Specialist
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Job Description
Position Summary
The Admissions & Records Specialist is responsible for providing quality customer service to those who make contact with the Student Services Office. It is expected that this position effectively collaborate and consult with students faculty staff parents/families and other constituents in the community. The Admissions & Records Specialist must have a working knowledge and understanding of all major duties and tasks related to admissions/records. This position serves as the backup for the Director of Admissions and Recruiting and is expected to be able to assist in other areas of the college as needed.
Essential Duties and Responsibilities
- Essential Duties and Responsibilities
- Receive and process admission applications along with supporting documentation to facilitate timely matriculation of student enrollment.
- Provide support and assist students in areas of admissions & student records including but not limited to preparing enrollment verification forms processing and evaluating student transcripts and assisting with registration and schedule changes.
- Working knowledge and understanding of all major duties related to admissions & records. In the absence of the Director of Admissions & Recruiting assist other staff and make sound decisions concerning all admissions & records operations.
- Foster a customer service environment for fellow employees students and visitors. Be an Ambassador for the College. Support the colleges initiative to maximize retention of current students and enable students to finish their collegiate goals.
- Comply with all policies of the Alabama Community College System Board of Trustees the ACCS Chancellors Office and the College.
- Participate in College functions (Award and Honor events Alumni Homecoming Commencement etc.).
- Assume other work related responsibilities as delegated by an appropriately assigned College administrator.
- Occasional travel/ overnight/ participation in off-site training conferences is required.
- Ability to work flexible hours as position requires occasional participation in off-campus and/or weekend workshops/events
- Maintain accurate secure data of all student information in the Colleges administrative software database and electronic scanning system by complying with FERPA and institutional policies
- Exemplify quality customer service
- Possess effective written and oral communication skills
- Ability to problem solve with appropriate cognitive ability
- Experience working with computers and software comparable to Microsoft Office products
Qualifications
The Admissions & Records Specialist is required to have a Bachelors or higher degree from an accredited institution.
Application Procedures/Additional Information
Based on Alabama Community College System Board of Trustees Local Salary Schedule
E3-04A complete application packet consists of:
1. A completed SSCC employment application
2. Current resume
3. Transcripts verifying required degree/certification (unofficial copies will be accepted before the deadline but official transcripts from all colleges must be on file prior to employment). Transcripts must include conferred or awarded date. If you have problems completing your application or need assistance please contact Human Resources Department at Snead State email (Amy Simmons or Amanda Gunnels ).
Please Note: all application materials must be scanned. It is recommended that you have scanned copies of your resume transcripts and any other documents ready when you begin the on-line application process. Application materials may not be faxed or emailed. It is the policy of the Alabama Community College System including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including without limitation race color national origin religion marital status disability sex age or any other protected class as defined by federal and state law shall be excluded from participation in be denied the benefits of or be subjected to discrimination under any program activity or employment. Our Community College is also an Equal Opportunity Educator. It is the policy of this College that no student or other person because of age or race/color national origin sex religion disability or the like shall be excluded or limited from participation in or be denied the benefits of any college program or activity. Snead State Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Note: In accordance with Alabama Community College System policy and procedures the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Snead State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employees eligibility to work in the United States as required by the Department of Homeland Security.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
