HR Specialist - Payroll and Benefits
HR Specialist - Payroll and Benefits
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Job Description
Vacancy Notice 1229
INTERPOL is the worlds largest international police organization with 196 Member Countries. Created in 1923 it facilitates cross-border police co-operation and supports and assists all organizations authorities and services whose mission is to prevent or combat international crime.
INTERPOL strives to achieve a diverse and inclusive workforce and welcomes applications from individuals with diverse backgrounds experiences and perspectives. To achieve our Diversity goals we encourage applications from women and nationals of under/unrepresented member countries who are passionate about our recruitment process is merit-based hence all hiring decisions are made considering the applicants qualifications and the needs of the Organization.
Job Title: HR Specialist - Payroll and Benefits
Reporting To: Head of Compensation Benefits & Payroll
Location: Lyon France
Type of contract: Fixed-term Contract
Duration (in months): 36.00
Grade: 6
Number of post: 1
Level of Security screening: Basic
Deadline for application: 18 June 2025
Conditions applying for all candidates
Only professional experience for which candidates can provide official proof of employment will be considered. Candidates could be requested to provide copies of such official documents prior to interviews/test.
* Subsequent extension to this post will be subject to the terms of the Organizations Staff Manual to satisfactory performance and to availability of funds.
Tests/interviews in connection to this selection procedure will take place approximately 2/3 weeks after the deadline for applications. Applicants are kindly requested to plan their availability during this period accordingly in case they are short-listed.
Selected candidates will be expected to report for duty approximately two to three months after receiving an offer of employment at the latest.
This selection exercise may be used to generate a reserve list of suitable candidates that may be used to address Organizations similar staffing needs in the future.
SUMMARY OF THE ASSIGNED DUTIESINCLUDING GOALS AND OBJECTIVES OF THE POST.
The Human Resources (HR) Directorate is part of the Executive Directorate Resource Management (EDRM) and covers all HR functions. Under the direct supervision of the Head of Compensation Benefits and Payroll (CBP) the HR Specialist -Payroll and Benefits is responsible for recording the monthly payroll elements and the requests for loans and advances on salaries. He/she is also responsible for time management and handles social security coverage of staff in his/her dedicated portfolio.
PRINCIPAL DUTIES AND ACTIVITIES.
In the order of importance indicate main duties and activities performed by the post holder: supervisory responsibility taking decisions etc.
Be the first point of contact for Officials in the assigned portfolio and address all their questions related to the duties/missions listed below.
DUTY 1 - Managing the monthly payroll elements
- Monitor the monthly payroll elements.
- Check the monthly pay slips.
- Monitor the personal data to proceed payroll.
- Monitor salary advance requests.
- Prepare and monitor loan requests and reimbursements.
- Prepare the final payment elements and related documents.
- Process the requested calculation on salaries or allowances.
- Monitor income tax; and determine the eligibility and amount for the Internal Scheme for the Compensation of Involuntary Loss of Employment (ISCILE).
DUTY 2 - Time management
- Monitor check and correct the clock in and clock out.
- Monitor check and correct absences and presences.
- Monitor check and correct entitlements.
- Monitor the delegation into the tool.
DUTY 3 - Social security coverage
- Register/enroll new joiners and new beneficiaries to the appropriate health and welfare schemes.
- Monitor and address requests received from the external providers.
- Prepare documents related to long-term absences such as maternity leave sick leave and unpaid leave.
- Prepare documents needed to process payments related to death benefits.
- Process terminations registration from the social security schemes.
DUTY 4 - HR Advice and Information Point of Contact
- Ensure induction of new staff related to Payroll Benefits and time management within the assigned portfolio.
- Provide advice recommendations and clarification to staff within the assigned portfolio on requests related to Payroll Compensation and Benefits.
- Provide relevant information within his/her scope on cases in the event of information needed or disputes.
- Alert his/her supervisor regarding all files that are not in compliance with the established rules.
- Design/ initiate improvement proposals regarding HR processes and procedures.
- Provide assistance to the Human Resources Management Directorate in the framework of certain HR Projects.
Perform any other duties as required by the hierarchy.
QUALIFICATIONS COMPETENCIES AND SKILLS
Education and qualification required:
- At least a two years University diploma in payroll or HR administration.
Experience required:
- At least 3 years experience in payroll or HR administration.
- Experience of the French payroll management and system with good knowledge of French social security law and the functioning of French social institutions and bodies will be considered a strong asset.
- Experience in an international or multicultural environment is a strong asset.
Languages:
- Fluency in both English and French is required.
- Knowledge of any other of the Organizations official languages (Spanish or Arabic) will be considered an additional asset.
Abilities required:
- Proficiency with the MS Office (or similar) suite.
- Knowledge and experience of an ERP system (preferably SAP HCM).
- Be conscientious and efficient in meeting commitments observing deadlines and achieving results.
- Very good communication skills including the ability to explain complex issues to persons of different backgrounds cultures and perspectives.
- Excellent interpersonal skills demonstrated ability to work in a multicultural environment.
- Skillful in identifying and responding to clients needs and establishing and maintaining effective relationships with internal and external stakeholders.
- Initiative and curiosity.
- Team spirit.
- Ability to work under pressure.
- Diplomacy discretion and tact.
Required Experience:
Unclear Seniority
Employment Type
Full Time
