Program Manager of Special Events
Program Manager of Special Events
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$ 72359 - 79976
1 Vacancy
Job Description
Position Details
University of Colorado Denver
Official Title: External Relations Program Manager
Working Title: Program Manager of Special Events
FTE: Full-time
Salary Range: $72359 - $79976
Position # Requisition #36948
Join the University of Colorado Denver
About the University of Colorado - Denver
Millions of moments start at CU Denver a place where innovation research and learning meet in the heart of a global city. Were the states premier public urban research university with more than 100 in-demand top ranked bachelors masters and doctoral degree programs. We partner with diverse learnersat any stage of their life and careerfor transformative educational experiences. Across seven schools and colleges our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the states largest university system CU Denver is a major contributor to the Colorado economy with 2000 employees and an annual economic impact of $800 million. To learn more about how CU Denver helps learners meet their moment visit .
Job Description
* Applications are accepted electronically ONLY at *
This position is an important member of the CU Denver Events team. The program manager of special events under the supervision of the Director of University Events & Ceremonies will be responsible for assisting with the planning coordination and execution of internal and external events on the CU Denver campus that impact reputation student engagement employee engagement and general business operations. This will include major university events and ceremonies such as fall and spring commencement CU Denver Block Party New Student Welcome end of the year recognitions and celebrations among others. Additionally the position will serve as the primary scheduler in the event reservation system (EMS) to view and manage meeting & event space requests for the locations our office oversees. They will also assist to manage the events and commencement emails to ensure efficient and correct communication with our constituents.
This position requires autonomy high attention to detail communication critical thinking decision-making ability resourcefulness and diplomacy. The of special events will be responsible for collaborating with representatives from internal and external university departments schools and colleges and external partners to determine goals and objectives develop future plans and build consensus and must be comfortable working with senior leadership of the organization.
Program Manager of Special Events
What you will do:
Responsible for assisting or being the lead with the planning coordination and execution of internal and external events on and off the CU Denver campus that impact reputation student engagement employee engagement and general business operations.
Assist or serve as the key planner of major university events and ceremonies such as fall and spring commencement CU Denver Block Party New Student Welcome end of the year recognitions and celebrations among others under the direction of the Director of University Events & Ceremonies.
Serve as the primary scheduler in the event reservation system (EMS) to view and manage meeting & event space requests for the locations our office oversees
Oversees the budget management for their events
Assist to coordinate billing and budget reconciliation for Terrace Room
Creates registration pages and monitors event registrations utilizing our event management software.
Serves as lead campus contact for Cvent event registration software coordinating with CU System e-communications staff on trainings for campus users.
Assist in the management of the events and commencement emails to ensure efficient and correct communication with our constituents.
Collaborate with the University Marketing professionals to design develop and execute comprehensive project plans for all communication & marketing needs of events.
Collaborate with third party vendors to fulfill event needs
Serves as a backup for the Director of University Events & Ceremonies and works alongside them on large complex events.
- When needed represent the Events Team in necessary leadership campus partner and division meetings.
Qualifications you already possess (Minimum Qualifications)
Applicants must meet minimum qualifications at the time of hire.
A bachelors degree in hospitality marketing communications public relations business or a directly related field from an accredited institution
3 years experience planning and leading special events for an organization(s)
- Experience coordinating with marketing/communications teams to promote events
Conditions of Employment:
This position will be required to be in-office a minimum of 3 days a week during a normal business week.
The position must be available to work all assigned events (including December and May Commencements irregular shifts and work occasional evening and weekend events).
- Capable of physical demands such as continuously lifting or moving materials less than 25 pounds but rarely moving more than 25 to 50 pounds.
Preferred Qualification to possess (Preferred Qualifications)
5 years experience planning and leading special events for an organization
Experience in Higher Education
Budget management experience
Experience with serving as the lead in planning large-scale special events and university ceremonies
Experience negotiating vendor contracts
Experience collaborating closely with executive leaders of an organization and assisting with speaker preparation
- Experience utilizing event management and diagram software (example: Cvent SmartDraw AirTable)
Knowledge Skills and Abilities
Ability to communicate effectively both in writing and orally
Prioritize and manage multiple projects and meet frequent deadlines in fast-paced environment
Outstanding customer service skills
Envision develop and execute high-impact brand-aligned special events
Ability to lead events independently
Establish and maintain effective working relationships with employees at all levels throughout the institution
Learn use and manage event management and diagram software and project management tool
Proven commitment and leadership in fostering an equitable and welcoming environment for all individuals
Outstanding attention to detail follow-through and foresight
Understanding of how to leverage and maximize special events to realize business and branding goals
- Understanding of special events program design experiential marketing dcor and venue and menu selection
Conditions of Employment
Occasional work during the evening and/or weekends may be required.
- This position requires an onsite presence on campus 3 days a week.
Mental Physical and/or Environmental Requirements
The ability to sit for extended periods stand and walk occasionally reach with hands and arms use hands to manipulate a keyboard and mouse and have good near vision for computer work;often requiring minimal lifting but may involve bending or reaching to retrieve items from shelves or drawers.
Exchanging ideas information and opinions with others to formulate policies and programs and/or jointly arrive at decisions conclusions solutions or solve disputes.
- Teaching subject matter to others or training others through explanation demonstration and supervised practice; or making recommendations on the basis of technical disciplines.
Non-Discrimination Statement
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .
The University of Colorado Denver is committed to recruiting retaining and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness respect communication and understanding. We encourage applications inclusive of race color national origin sex age disability creed religion veteran status marital status political affiliation political philosophy pregnancy or related conditions sexual orientation gender identity and gender expression.
Employment Sponsorship
Please be advised that this position is not eligible now or in the future for visa sponsorship.
Compensation and Benefits
The salary range (or hiring range) for this position has been established at $72359 - $79976.
The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training.
The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave health plans and retirement contributions that add to your bottom line.
Benefits: Compensation Calculator: Deadline
Applications will be accepted until the position is filled. Preference will be given to complete applications received by June 4 2025. Those who do not apply by this date may or may not be considered.
Required Application Materials:
To apply please visit: and attach:
A cover letter which specifically addresses the job requirements and outlines qualifications
A current CV/resume
- List of three references (we will notify you prior to contacting both on and off-list references)
Questions should be directed to Emilia Covault
Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational clinical research and employment environment. All prospective employees and current employees must therefore consent to and pass background checks prior to any final appointment/employment.
Required Experience:
Manager
Employment Type
Full-Time
