AU Admin Assistant | WFH
AU Admin Assistant | WFH
Posted on :
29-05-2025
Employer Active
1 Vacancy
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Jobs by Experience
3years
Monthly Salary
35000 - 50000
Vacancy
1 Vacancy
Posted on :
29-05-2025
Job Description
Job Summary:
We are looking for an Administrative Assistant to provide administrative support to management and operational teams. The ideal candidate for this role should be able to create and issue accurate invoices maintain compliance records and assist with regulatory requirements. This role is critical for ensuring the smooth operation of administrative tasks and providing support to various teams.
- Create and issue accurate invoices using Xero.
- Upload invoices reports and SWMS to various customer portals.
- Prepare SWMS for each site.
- Maintain compliance records and assist with regulatory requirements and upload to various customer portals.
- Coordinate and manage staff inductions and onboarding processes.
- Handle site permits and access requests for various sites.
- Draft and compile service reports including condition reports before and after photos.
- Organize and maintain before-and-after site photos using both SharePoint and Google Drive.
- Support new staff onboarding with documentation and system setup using Employment hero.
- Manage the shared inbox in outlook.
- Process and track purchase orders accurately in spreadsheet.
- Maintain and update spreadsheets and databases as needed.
- Canva experience preferred.
- HubSpot CRM experience preferred.
- Google Drive and Calendar for team scheduling.
- Provide ad hoc administrative support to management and operational teams.
Requirements
Requirements/Skills Needed:
- Bachelors degree in Business Administration or a related field is preferred.
- 3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and Google Workspace.
- Strong communication and organizational skills with the ability to manage multiple tasks and deadlines.
- Attention to detail and a high level of accuracy in work.
- Ability to work independently and as part of a team.
- Experience with data entry and database management is a plus.
Additional Job Details:
Set-up and Location: WFH
Work Schedule: 9:00 AM to 06:00 PM AEST (07:00 AM - 04:00 PM PH Time)
Employment Type: Full-time
All interviews and other hiring requirements are done virtually or through video calls or emails.
Benefits
Join Us and Enjoy!
HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
Employee Engagement Activities: Year-End Party Family Day Team Building and more!
Why Join Staff Domain
At Staff Domain we are not just another staffing company we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation excellence and continuous learning. With offices in the Philippines South Africa India and beyond we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment where you ll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team you ll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven ambitious individuals who are eager to make an impact in a rapidly expanding industry.
Join us as we shape the future of global staffing solutions!
Requirements/Skills Needed: 3+ years of PA/EA experience, preferably working with business owners or across multiple brands. Strong communication and people management skills. Competent with email, Google Workspace, and CRMs. Familiar with basic bookkeeping processes and software like MYOB (preferred). Reliable, detail-oriented, and excellent with follow-through. Additional Job Details: Set-up and Location: Onsite- Ortigas Work Schedule: 8:00 AM to 05:00 PM AEST (06:00 AM - 03:00 PM PH Time) Employment Type: Full-time All interviews and other hiring requirements are done virtually or through video calls or emails. Benefits Join Us and Enjoy! HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! Why Join Staff Domain? At Staff Domain, we are not just another staffing company we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation, excellence, and continuous learning. With offices in the Philippines, South Africa, India, and beyond, we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment, where you ll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team, you ll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven, ambitious individuals who are eager to make an impact in a rapidly expanding industry. Join us as we shape the future of global staffing solutions!
Employment Type
Full Time
Key Skills
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