Donor Search Coordinator

Union: Non-Union
Site: Princess Margaret Hospital
Department: Hematology and Medical Oncology
Reports to: Manager
Hours: 37.5 hours per week
Status: Temporary Full-Time (  March 2026 )
Closing Date:  June 11 2025

The Search Coordinator analyzes and utilizes HLA molecular and serological results to identify suitable matched donors. 

The primary responsibilities include: 

Arranging HLA typing for siblings parents & children & managing and coordinating the unrelated donor search process from search initiation through to donor selection and confirmation.  Evaluating patient search files; serving as a liaison with Transplant Physicians other transplant team members patients Canadian Blood Services/OneMatch to find suitable stem cell donors for transplant patients.  Providing HLA technical information to the BMT team; updating donor HLA typing information and verifying accuracy; ensuring search process system and search reports are functioning properly and kept current.  Performing cross-functional and other duties consistent with the job classification as assigned and/or required.

KEY RESPONSIBILITIES

1.  Arranges HLA testing for siblings children & parents as requested; reports all patient data to OneMatch and to Bone Marrow Donors Worldwide (BMDW); initiates HLA testing; initiates donor search

2.  Manages stem cell donor searches from search initiation through to donor selection and confirmation/SCNSS; reports all patient data to OneMatch and to Bone Marrow Donors Worldwide (BMDW); initiates HLA testing; initiates donor search

Tracks and follows-up on outstanding HLA results and search requests; liaises with OneMatch to ensure that all searches are received and interpreted correctly; evaluates patient search files

Reviews patient search files to ensure that all donor options are being considered; communicates concerns over patient search strategies to BMT Physicians and respective BMT team members; reviews patient files to determine alternate donors for patients in situations where there are concerns or difficulties with donors currently chosen

Informs BMT Physicians and team members of search analysis as to the likelihood that patients will find suitable donors; provides written summary of search analysis; reviews patient files to ensure that all possible avenues have been considered for the patient

3. Provides HLA technical information to BMT team; provides information on HLA nomenclature serological and molecular typing conversions and scientific typing procedures to BMT team; reviews HLA typing information for patients and donors for scientific accuracy and notifies HLA lab to correct inadequacies as they are identified

Keeps current with scientific information by reading scientific journals and imparting acquired information

Reviews work up paperwork for accuracy of HLA typing information; keeps electronic record of patient-donor matching level at workup

4. Updates donor HLA typing information and verifies accuracy; enters confirmatory typing results for all donors; ensures all discrepant typing (s) are investigated followed up and reported; keeps donor typing discrepancy statistics

Enters any new donor typing(s) from laboratory reports; corrects inaccuracies and investigates any apparent discrepancies; communicates with HLA laboratory staff to resolve any donor typing discrepancy issues

5. Ensures search process system and search reports are functioning properly and kept current; monitors all patient search reports to ensure donor and patient results are displayed accurately as expected

Identifies process and system improvements

Maintains involvement in any data management/database development changes or upgrades

6. Performs cross-functional and other duties consistent with the job classification as assigned and/or required.

Qualifications :

Completion of an undergraduate degree program in Genetics Immunology or other relevant discipline from a recognized academic institution or recognized equivalent required.

Experience:

- One year practical and related experience and/or on-the-job training required

- A demonstrated ability to analyze HLA molecular and serological associations required

- Experience working with EPIC EMR for managing referrals appointment scheduling and standard clinical operations is required

- Experience working with Microsoft Office environment is preferred

- Experience working in a healthcare environment is an asset 

- Knowledge of medical terminology is an asset

- Excellent organizational and time management skills

- Able to operate effectively in an interdisciplinary team 

- An equivalent combination of education training and experience may be considered.

- Excellent verbal and written communication skills required.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract