Executive Assistant
Executive Assistant
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Job Description
About the role
As an Executive Assistant to our EMEA Regional Lead your role is to partner with the Leads Leadership Operations (Chief of Staff) and the EMEA Regional Lead to support their day-to-day administration and operations and ensure theyre able to focus on key strategy and business complexities and are ultimately set up for success. A great EA clears the way for a Lead and their team to be highly productive organised and to navigate changing complexity at speed. This role reports into the the EMEA Regional Leads Chief of Staff.
Working in the EMEA team means juggling a huge number of always changing priorities and complexities - including:
- different geographies and timezones as we scale teams all over the world;
- helping to plan for large budgets that cut across hundreds of initiatives and many global markets;
- working with both developed and newly formed teams as we look to evolve our existing teams and scale up new ones;
- Bringing together different types of role included Comms Marketing Content SEO and Product to bring to life the International Growth strategy together with working across the UK standalone Products to assist in their roles
- EMEA Lead speaker (events) board involvement and active network engagement.
You will also have a team of EAs from other areas of the business to knowledge share contribute to and support each other along the way. The successful candidate will be a key contributor to Canvas global mission to empower the whole world to design and do the most good possible.
At the moment the role is focused on:
- Time management: Youll create clarity to chaos by ensuring our EMEA Regional Leads and other key EMEA Leads time is used effectively through strategic calendar management coordinating meetings and tracking a large volume of action items and follow ups. Youll navigate complex and often changing priorities at speed knowing where to prioritise make decisions and how best to quickly collaborate with multiple team members across the globe.
- Travel planning: Youll plan for travel by managing both logistical travel arrangements as well as trip itineraries and all the details needed for both domestic and international travel.
- Meeting preparation: Youll prepare for meetings by coordinating and assisting in building any materials and research such as; prep decks presentations speaker notes and working with teams of people across Canva to gather information for meetings. Audiences will range from direct teams Canva wide employees and external events.
- Project administration: Youll help out with a wide range of tasks and processes as they come up including expenses documentation and any other ad hoc requests. As you grow in the role theyll be opportunities to lean in on other projects and initiatives working with multiple groups around Canva.
- Team activities: Youll lean in to support the organisation of the quarterly kick-offs known as twice yearly Half Openers EMEA All Hands group wide off-sites celebrations and gifts ensuring everyone is empowered to do the best work of their life and having the best time doing it.
- Be a Real People Person: Youll build strong relationships with key stakeholders within the company this will be critical to ensuring that there is the right two-way visibility between the team and the business. Youll also build relationships with external partners
- Own the day to day: Youll be making sure that the leads time is spent in the most impactful areas by triaging meeting requests owning the Leads inbox and flow of requests ensuring they are on top of their priorities and running meetings effectively.
Youll probably be a match if;
- You have experience empowering a leader one on one or a group of leaders through strong administrative support and can demonstrate clear impact to their day to day capacity and focus.
- You have experience working in a tech company supporting busy leaders in either Marketing Sales Operations focused teams (ideal but not essential).
- Youre a team player with excellent communication skills and high emotional intelligence. You love building and maintaining relationships with key stakeholders around the business.
- You have strong project management skills and collaboration abilities and experience in stakeholder management.
- Youre a quick learner and comfortable in a fast paced and ambiguous environment. Youre always looking for new ways to make things more efficient and solving problems in scalable ways making sure things get done the smart way not the hard way.
- Youre a great listener seeking to understand what has been tried in the past and how we can continue to improve our ways of working.
- Youve got great attention to detail youre highly organised and are comfortable building out all sorts of communications - from written communications to Canva presentations.
- You are someone who can anticipate whats next or whats needed and youve got a bias for action constantly striving to get things done.
- Youre happy to roll up your sleeves with any task keeping the bigger picture in mind with no task being too small if it makes the team around you more effective.
Whats in it for you
Achieving our crazy big goals motivates us to work hard - and we do - but youll experience lots of moments of magic connectivity and fun woven throughout life at Canva too. We also offer a range of benefits to set you up for every success in and outside of work.
Heres a taste of whats on offer:
- Equity packages - we want our success to be yours too
- Inclusive parental leave policy that supports all parents & carers
- An annual Vibe & Thrive allowance to support your wellbeing social connection office setup & more
- Flexible leave options that empower you to be a force for good take time to recharge and supports you personally
Check out for more info.
Other stuff to know
We make hiring decisions based on your experience skills and passion as well as how you can enhance Canva and our culture. When you apply please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.
We celebrate all types of skills and backgrounds at Canva so even if you dont feel like your skills quite match whats listed above - we still want to hear from you!
Please note that interviews are conducted virtually.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
