Executive Administrative Assistant-(SBO for the Superintendent)
Executive Administrative Assistant-(SBO for the Superintendent)
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Summary Description:
This position provides administrative assistance to the Superintendent in supporting the operation of the school division and serves the Superintendent in all areas of clerical/administrative support to include working independently to manage all responsibilities of the office.
Qualifications:
- Six years of increasingly responsible secretarial experience including four years of experience as a secretary to a key administrator preferably within a similar setting
- High School Diploma required; any combination equivalent to an A.A. degree in office management or business administration highly preferred
- Notary Public
Knowledge Skills and Abilities:
- Knowledge of office management business practices files and record keeping systems
- Knowledge of proper language usage grammar and spelling
- Knowledge of public administration supervisory principles and public relations
- Exhibit high level of professionalism tact confidentiality and discretion with information and communications received and given
- Perform a wide variety of responsible administrative tasks; coordinate work proactively and anticipate upcoming meetings and deadlines
- Understand and follow intricate oral and written instructions
- Change and adapt office procedures and details to changing needs and requirements
- Meet and deal effectively with officials administrators teachers parents and the public
- Keyboard at 65 words per minute; ability to take shorthand brief hand and machine or computer dictation at 100 words per minute preferred
- Possess computer literacy to include skill in Word Powerpoint Excel Adobe Acrobat DC Google Mail/Calendar and Munis (preferred)
- Communicate effectively orally and in writing
- Compose correspondence effectively and independently
- Manage priorities and remain flexible and calm in a fast changing environment
Essential Duties:
Essential duties are interpreted as being descriptive and not restrictive in nature. Other duties may be assigned.
- Organizes and coordinates workflow through the Superintendents office.
- Coordinates preparation and assembly of materials agendas and packets required for School Board meetings.
- Plans organizes prioritizes and executes complex administrative and/or research projects communication and functions as assigned by the Superintendent.
- Independently composes correspondence reports memos and other materials for the Superintendent
- Schedules appointments cabinet meetings principal meetings and other meetings and conferences for the Superintendent; makes necessary arrangements for meetings; follows up after the meetings with appropriate documentation as directed.
- Organizes and maintains files for the Superintendents office and the School Board and supervises maintenance of general files and records for the division.
- Communicates advice and instructions from the Superintendent to others in the division and the schools.
- Acts as liaison between the public and the Superintendent as necessary.
- Transcribes minutes of meetings conferences and policy-making bodies as directed; takes confidential dictation.
- Assists in establishing the proper atmosphere for the Superintendents office.
- Receives mail routes letters information circulars and other items to cabinet members as appropriate.
- Receives incoming calls and visitors to the Superintendents office directs callers to the appropriate persons; makes appointments for the Superintendent as directed.
- Interprets and applies division policies rules regulations procedures and laws.
- Maintains records in compliance with appropriate records retention schedules.
- Prepares requisitions vouchers and other budget data; performs bookkeeping work as assigned
- Understands the community and division operations as necessary to carry out assigned responsibilities.
- Establishes and maintains effective working relationships with staff and with the general public.
- Serves as Deputy Clerk of the School Board in absence of Clerk of the School Board.
- Performs other comparable duties of a like or similar nature as assigned.
Pay Rate:
Executive Administrative Assistant GradeC10b Salary Scale(credit is based on years of full-time experience in a related position)
Assignment:
Full time / 12 months /245 days
Start Date:
This position is effectivefor the2024-2025 school year. Applicants for the 2025-2026 school year will also be considered.
Employment Type
Full-Time
