Administrative Assistant I (46610)
Administrative Assistant I (46610)
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$ 67644 - 96312
1 Vacancy
Job Description
Job Requisition ID:46610
Opening Date: 05/14/2025
Closing Date:05/28/2025
Agency:Department of Human Services
Class Title:ADMINISTRATIVE ASSISTANT I - 00501
Skill Option:None
Bilingual Option:None
Salary:Anticipated Salary: (Effective 7/1/25) $5637 - $8026/month ($67644 - $96312/year)
Job Type:Salaried
Category:Full Time
County:Sangamon
Number of Vacancies:1
Bargaining Unit Code:RC028
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this positionMUSTapply electronically through thewebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Mental Health (DMH) is seeking to hire an Administrative Assistant to provide administrative support to the Mental Health Block Grant and Federal Projects Administrator. The Administrative Assistant will assist with planning scheduling and hosting a variety of meetings and events to garner stakeholder input for development of strategic planning and initiatives review and analyze confidential and general inquiries received by the Administrator from internal and external sources coordinate communications and special projects for the Administrator. The successful candidate shall demonstrate exemplary organizational and communication skills be a self-starter and be able to carry out assignments with limited oversight in a timely manner.
Essential Functions
- Serves as administrative support to the Mental Health Block Grant and Federal Projects Administrator.
- Performs liaison work as a representative of the Mental Health Block Grant and Federal Projects Administrator within the Division of Mental Health (DMH) with public and private organizations or affiliations and other governmental agencies.
- Serves as correspondence control manager for the Administrator.
- Gathers data and writes reports on a variety of Bureau related functions for action by the Administrator.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration.
- Requires one (1)year of professional experience in a public or private organization or completion of an agency approved professional management training program.
Preferred Qualifications
- Two (2) years of experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
- Two (2) years of experience working for a public or private organization in a social or human services field maintaining confidentiality and handling sensitive information with professionalism.
- Two (2) years of professional experience with personal computers and software such as Microsoft Office WebEx etc.
- One (1) year of experience conducting special projects which include evaluating existing and proposed programs policies and procedures for a public or private organization.
- One (1) year of experience effectively communicating with both internal and external officials providers and/or the public in oral and written form such as newsletters and social media posts.
- One (1) year of experience working in an environment that encourages knowledge of respect for and development of skills to engage with those of other cultures or backgrounds.
Conditions of Employment
- Requires the ability to travel in performance of duties.
- Requires the ability to utilize office equipment including personal computers.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours:Monday - Friday 8:30am - 5:00pm; 1-hour unpaid lunch
Work Location:600 E Ash St Springfield Illinois 62703
Division of Mental Health
Policy Planning and Innovation
Posting Group:Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal Sick & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of thehomepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of thehomepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
