Administrative Support IV

Title: Administrative Support IV

Location: Washington D.C. Merrifield VA

Security Clearance: Top Secret

Schedule: Due to the nature of law enforcement work and operation position may require occasional support outside of core working hours as well as intermittent weekend support mission dependent.

***CONTINGENT UPON AWARD***

About KACE:

When you make the decision to join KACE you are choosing to work alongside talented professionals that have one thing in common; the passion to make a difference! KACE employees bring their diverse talents and experiences to work on critical projects that help shape the nations safety security and quality of life. The desire to have a career that is purposeful and forward thinking is woven into every KACE employeeits The KACE Way. KACE employees are; purpose driven forward focused open-minded trustworthy and invested. The KACE Way is our commitment to our employees to our customers and to our communities. Join KACE and make a difference!

Job Summary:

Serves as one of the staff of Office Support Assistants and as such performs or assists with work as assigned from the following list of administrative/clerical specialties.

Essential Functions and Responsibilities:

• Correspondence Files and Reports: Drafts correspondence; ensures proper grammar and adherence to style requirements. Routes correspondence to the proper individual or responds directly as assigned and files copies in accordance with established procedures. Assists OCDETF with FOIA requests for the Section.
• Facility Services Property and Supply Administration: Assists in the purchase of office supplies and equipment. Assists with office moves and setting up office space for new employees including assignment and issuance of computers telephones cell phones and office furniture. Assists with arranging telephone moves and repairs as well as repairs of fax machines copiers and other equipment.
• Human Resources Administration: Assists or performs timekeeper duties as assigned. Assists leave audits. Files and distributes copies of documents and forms in accordance with federal regulations Department and Office policies.
• Procurement and Contracting Administration: Assists with the processing and filing of contracts purchase order requests purchase card requests and approval of forms.
• Special Projects: Assists OCDETF in carrying out various special projects required in the Office including PowerPoint presentations and assembling binders of documents.
• Training Administration: Receives training forms and records routes to the appropriate party and files as required.
• Travel Support: Provides advance travel paperwork to employees; assists in arranging travel including transportation and accommodations. Assists with vouchering.
• Unit Reception Telephone Support and Notary Services: Escorts visitors and vendors to the office or refers to the proper individual as appropriate; responds to telephone calls to the office and/or refers to the proper individual as appropriate.

Minimum Qualifications & Skills:

• Bachelors/Masters and 6-10 years of experience
• Ability to type more than 40 words per minute.
• Ability to utilize a computer for purposes of drafting and editing correspondence.
• Experience in maintaining office supplies and equipment inventories.
• Ability to develop process store retrieve handle and dispose of official documents.
• Experience in supporting travel of federal employees.
• Is an expert in Federal Travel Regulations 41 CFR 300-304. Ability to deal effectively with individuals at all organizational levels.

Clearance:

Applicants selected may be subject to a government background investigation and may be required to meet the following conditions of employment.

Security Requirements/Background Investigation Requirements:

• Must be a U.S Citizen or Legal Permanent Resident.
• Favorable credit check for all cleared positions
• Successfully passing a background investigation including drug screening.

Physical Requirements/Working Conditions:

• Standing/Walking/Mobility: Must have mobility to attend meetings with other managers and employees. Standing for prolonged and extended periods of time.
• Climbing/Stooping/Kneeling: 0% - 10% of the time.
• Lifting/Pulling/Pushing: 0% - 10% of the time.
• Fingering/Grasping/Feeling: Must be able to write type and use a telephone system 100% of the time.
• Sitting: Sitting for prolonged and extended periods of time.

This job description reflects managements assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Management may revise duties as necessary without updating this job description.

For more information about the company please visit our website at

KACE is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race color sex age national origin religion sexual orientation gender identity status as a veteran disability or any other federal state or local protected class.

KACE complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.

If you require reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to .