Sr Finance and Business Administration Specialist

Summary:

The Partnership for People with Disabilities at Virginia Commonwealth University celebrates over 40 years as Virginias University Center for Excellence in Developmental Disabilities Research Training and Dissemination ( are seeking a dynamic person to serve as Sr Finance and Business Administration Specialist.

The Partnership is a grant funded center in the School of Education at VCU. Our current funding portfolio involves a large amount of federal grants or federal flow-thru funds. Due to current climate with unstable federal grant funding support these funds are not guaranteed; therefore we cannot guarantee funding for this role long-term. However given our long history we anticipate additional funding to support the organization.

This will be an open rank position with an anticipated slotting of Sr. Financial Specialist 2 (18215). We are offering a full-time 100% position but the successful candidate can negotiate their effort between 75%-100%.

Typical Duties

• Serve as a manager of finance personnel
• Review and approve all fiscal transactions related to procurement travel reimbursements contracts etc.
• Review monthly reconciliations reports
• Meet with PIs/PDs to review monthly financial status of grant accounts
• Train and present on financial topics to all staff and ensure finance team members are operating under current practices
• Serve as the team lead for questions on fiscal transactions and ensure a high level of proactive customer service related to fiscal coordination
• Prepare and deliver both regular and ad hoc reports on expenditures compared to budget analysis of expenditure
  type and financial projections
• Assist with the budget development process including revenue projection and expense allocations
• Assist with grant proposals
• Work closely with OSP and G&C staff
• Oversee all billing and ensure it meets each funders requirements
• Assist with providing limited oversight of HR functions by working closely with HR Generalist upon request
• Assist with providing limited support to the manager of the administrative services and technology teams
• Demonstrate a commitment to risk assessment (considering cost benefit and impact) and risk management
• Management of monthly department specific fiscal duties
• Limited teleworking available after a successful probation period
• Other duties as assigned

Minimum Qualifications

• Experience with accounts payable corporate purchasing cards and travel reimbursements
• Excellent attention to detail and ability to accurately execute financial transactions and review data
• Must have at least 2 -3 years of reconciling accounts
• Prior supervision experience (at least 2 years) supervising at least 2 other staff members
• Prior experience processing finance requests
• Prior experience processing travel requests
• Demonstrated ability to independently problem solve using sound judgement and professional discretion
• Experiences using procurement software systems such as Banner Finance or VCU Real Source and VCUs travel policies
• Ability to assemble and analyze data to prepare reports and suggest potential solutions to the financial issues being analyzed
• Working knowledge of Microsoft Office Suite (includes Word Excel PowerPoint) with intermediate to advanced knowledge of Microsoft Excel and Google Suite applications
• Practical knowledge of Generally Accepted Accounting Principles (GAAP)
• Demonstrated ability to work collaboratively and cooperatively in a large complex organization with the ability to work both independently and as a contributing member of a team
• Excellent written and verbal communication skills; excellent organizational skills and high attention to detail
• Ability to effectively communicate with a wide range of individuals at varying administrative levels within the university
• Ability to function well in a complex fast paced multitask work environment that regularly includes a variety of projects with multiple deadlines
• Ability to respond to requests with a professional and positive demeanor and the desire to create a positive and enthusiastic environment
• Willingness to learn additional responsibilities related to business administration
• Demonstrated experience working in and fostering an environment of respect professionalism and civility with a population of faculty staff and students from various backgrounds and experiences or a commitment to do so as a staff member at VCU

Preferred Qualifications

• Bachelors degree and 1 to 3 years in administrative support role preferably with financial experience or equivalent combination of education training and experience
• Prior University Experience
• Experience with grants accounting
• Experience supporting some HR functions payroll requests or effort certification
  CRA is a plus
• Experience with staff development

Melinda Debrew

Required Experience:

Senior IC