Payroll Assistant
Payroll Assistant
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Job Description
Beaumont Unified School District
Job Description
REPORTS TO:Assistant Superintendent of BusinessServices & Payroll/ Risk Manager
CLASSIFICATION: Classified
WORK YEAR:12 Months
SALARY SCHEDULE:260Row: 16
Salary Range(16):**$24.78 to $33.91** per hour
**EXPERIENCE CREDIT: A maximum of two (2) years may be granted for experience outside the Beaumont Unified School District. Therefore and external new hires maximum starting salary for this position is $26.80 per hour (Range 16/Step 3).
BASIC FUNCTION:
Under supervision of the Payroll/Risk Supervisor performs payroll and financial record-keeping and other duties as assigned.
ESSENTIAL DUTIES:
- Under supervision prepare payrolls for data entry and distribution; verify time records signatures authorization budget codes and related information; audit time cards for errors and double entry; post and maintain payroll records including changes adjustments and deductions
- Receive and compute certificated and classified payrolls; process and assure accuracy of deductions for income tax retirement and health insurance; prepare code and enter payroll
- Make computations and changes to financial data; calculate and make adjustments for PERS STRS and alternative retirement plans as required; set up and make changes to credit unions bank TSA accounts and other accounts for employees
- Research and prepare a variety of payroll-related reports
- Work closely with Personnel Services
- Handle job verification questions
- Data entry of employee records
- Sorts distributes and files forms documents correspondence and similar paperwork following specific procedures
TYPICAL TASKS:
- Under supervision prepare payrolls for data entry and distribution
- Assist with processing and inputting of healthcare benefits voluntary deductions
- Data entry of employee records
- Sort distribute and file forms documents correspondence and similar paperwork following specific procedures
- Type statistical reports financial statements and similar technical matters following standard forms procedures or policies
- Other duties as assigned and/or requested
QUALIFICATIONS GUIDE:
Knowledge of:
- Correct English grammar spelling punctuation and math
- Methods practices and terminology used in payroll and bookkeeping
- Rules regulations and procedures of PERS/STRS Retirement Systems
- Basic business office procedures and general accounting procedures
- Filing record-keeping and office machines relating to payroll
Ability To:
- Pass District written administered test and type 30 words per minute
- Perform responsible duties related to payroll record-keeping; compile organize tabulate and file data
- Maintain detailed records for a variety of classified certificated or substitute personnel
- Perform a variety of basic clerical work and complex arithmetical calculations with accuracy
- Use computer and related software programs
- Communicate effectively both orally and in writing
- Perform a full range of payroll support duties to meet payroll and other deadlines
- Work in a confidential manner regarding fringe benefits payroll and personnel matters
- Establish and maintain cooperative working relationships with those contacted in the course of work
- Learn new procedures and equipment operation
- Perform a full range of payroll support duties to meet payroll deadlines
Training and Experience:
Equivalent to completion of the twelfth grade; two years of general office clerical experience including work with payroll insurance financial statistical or similar duties requiring use of arithmetic and accurate record keeping.
Personal Qualities:
Patience flexibility good judgment and willingness to learn operation of office equipment and new procedures. Good attendance required.
WORKING CONDITIONS:
Environment:
Office environment; subject to constant interruptions.
Physical Abilities:
Dexterity of hands and fingers to operate office equipment lifting objects weighing up to 30 pounds seeing to read and assure the accuracy of payroll and financial records and documents and hearing and speaking to exchange information.
Make appropriate entry for each of the following items to describe the extent of the specific activity performed by this employee:
Number of Hours
Number of Hours
0
0-1
1-2
3-4
4-5
5-6
7
0
0-1
1-2
3-4
4-5
5-6
7
1.
Sitting
XX
13.
Repetitive Use Of
2.
Standing
XX
Foot Control
3.
Walking
XX
a.
Right Only
XX
4.
Bending Over
XX
b.
Left Only
XX
5.
Crawling
XX
c.
Both
6.
Climbing
XX
14.
Repetitive Use Of Hand
7.
Reaching Overhead
XX
a.
Right Only
XX
8.
Crouching
XX
b.
Left Only
XX
9.
Kneeling
XX
c.
Both
XX
10.
Balancing
XX
15.
Grasping
11.
Pushing or Pulling
XX
a.
Simple/Light
12.
Lifting or Carrying
(1)
Right Only
a.
10 lbs. or less
XX
(2)
Left Only
b.
11 to 25 lbs.
XX
(3)
Both
XX
c.
26 to 50 lbs.
XX
b.
Firm/Strong
d.
51 to 75 lbs.
XX
(1)
Right Only
e.
76 to 100 lbs.
XX
(2)
Left Only
f.
over 100 lbs.
XX
(3)
Both
XX
16.
Fine Dexterity
a.
Right Only
b.
Left Only
c.
Both
XX
Yes
No
Description
17.
Driving cars trucks forklifts and other equipment
XX
Workshops Deliveries
18.
Walking on uneven ground
XX
Stairs Ramps Grounds
19.
Exposure to dust gas or fumes
20.
Exposure to marked changes in temperature or humidity
XX
Some Outdoors
New: Board Approved 4/12/11
Employment Type
Full-Time
