Administrative Assistant

Coffman Engineers is seeking an outgoing self-motivated Administrative Assistant to join our Los Angeles California office in Downtown LA.  The successful applicant will have a can-do attitude and excellent communication and organization skills.

Job Responsibilities

• Manage calendars coordinate meetings and assist with scheduling for project managers and leadership staff.
• Collaborating with engineers and technical staff to produce and edit client deliverables including project specifications in a variety of software.
• Using Microsoft Word to proofread documents.
• Using Microsoft Word to create and edit quality professional documents using advanced formatting tools.
• Maintain office supplies and equipment coordinate service requests and manage vendor relationships.
• Running company errands such as trips to obtain office supplies and other routine shopping trips
• Assist with onboarding new employees coordinating with IT HR and other entities as needed.
• Support project teams with document control filing systems and project administration.  Scanning binding shredding and document organization.
• Assisting with the planning and coordinating company events which will include setting up and breaking down the event space ordering food and purchasing supplies.
• Maintaining the office in a clean and orderly manner which will include light cleaning of shared spaces like the reception area conference rooms and break rooms.
• Scheduling staff travel hotels rental cars and other logistics as necessary.
• Other administrative duties as assigned.

Qualifications :

Qualifications and Requirements

• 2 years of experience in an administrative or office coordination role preferably in an AEC or professional services environment.
• High school diploma or GED.
• Associates or bachelors degree preferred.
• Proficient in Microsoft Office Suite (Word Outlook Excel PowerPoint).
• Strong written and verbal communication skills.
• Professional writing skills using proper spelling and grammar.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to multitask and prioritize independently managing diverse assignments efficiently and on time.
• Consistently maintains professionalism diplomacy and tact with the ability to handle highly confidential information discreetly.
• Collaborative team player with strong interpersonal skillsable to partner effectively with stakeholders at all levels.
• Ability to make independent decisions on a daily basis addressing the best way to handle specific tasks.
• Ability to successfully collaborate with other administrators and support personnel management and clients on a regular basis.
• Ability to lift up to 30 pounds.
• Valid drivers license and driving record that meets Coffmans stringent requirements are required.
• Must be present in office per office hybrid work schedule.

This position is not eligible for sponsorship. 

Compensation and Benefits

• Approximate Hourly Range: $25-33
• Paid overtime at 1.5 times hourly rate
• 401k with maximum of 5% Contribution Matching for 9% Employee Contribution

Additional Information :

Why You Want To Work Here

Coffman truly focuses on its employees. We support and encourage individually tailored professional and technical advancement as well as personal growth. We offer an excellent salary and comprehensive benefits package (including eligibility for annual discretionary bonuses) a desirable location and a professional office environment with the opportunity to work with a collaborative team.

Dont take our word for it. Check out what others are saying:

At A Glance:

• 45 years in business 
• 850 employees serving clients throughout the U.S. and overseas from more than 23 locations
• Multi-discipline engineering services plus corrosion control commissioning and project/construction management
• #27 Top 80 Engineering Firms Building DesignConstruction 2019
• #29 Zweig Group Hot Firm List Zweig Group 2021
• #157 Top 500 Design Firms Engineering News-Record 2022

Applying

You must apply online for this position. If you are unable to complete our online application process or if you need assistance to do so let us know so we can provide a reasonable accommodation.

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This position is direct with Coffman Engineers; we are an Equal Opportunity and Affirmative Action Employer of Minorities/Females/Veterans/Disabled individuals.

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