Events and Marketing Support Specialist, Faculty of Science - (00508.4)
Events and Marketing Support Specialist, Faculty of Science - (00508.4)
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Job Description
The Events and Marketing Support Specialist will plan and manage events from conception through to completion will provide outstanding customer service and will organize unique memorable events that are of the highest quality. They are responsible for assisting staff and faculty in the planning coordinating and delivering a wide range of activities special projects and events for the Faculty of Science. The position works closely with the Faculty on events planning and management aligning advertising and social media content with TRUs Brand TRUs Strategic Priorities and the Facultys strategic goals. The Events and Marketing Support Specialist liaises with a variety of on-campus and relevant off-campus community partners to support the delivery of events activities and special projects. This position will also assist units with all web related content surrounding events.
MAJOR DUTIES AND RESPONSIBILITIES:
- Assists faculty and staff in executing events: organizing and coordinating schedules booking spaces hosting visitors maintaining invitee databases designing and distributing marketing materials coordinating with multiple units on campus outlining and executing marketing plans setting up sites preparing gift bags organizing catering contracts booking required equipment and ensuring seamless overall event hosting in a variety of venues.
- Assists in the design development and delivery of events or special projects.
- Ensures that project criteria standards and timelines are met within established guidelines.
- Assists units with website changes to advertise events and update event calendars.
- Designs updates and distributes marketing materials.
- Supports faculty and staff with marketing campaigns and social media activities.
- Assists faculty and staff in creating tracking and maintaining repositories for events marketing and communications.
- Prepares reports and presentations according to project requirements.
- Assigns and coordinates some of the work of volunteers Work Study and/or Coop students.
- Coordinate some of the work for the Eureka or Cancode funded programs.
- Plans all event aspects including developing a budget for approval finding speakers developing and implementing promotional plans venue planning food arrangements arranging AV requirements entertainment seating guest list sending out invitations and tracking responses.
- Coordinates and oversees events on the day of including escorting guest speakers ensuring donor acknowledgement problem-solving welcoming guests directing event set-up communicating with staff and volunteers and ensuring food and venue arrangements are according to plan.
- Creates a communication plan to connect with students faculty & staff and the business community via social media related to both the undergraduate and graduate programs.
- Creates a marketing and advertising plan for every event and implements that plan through social media print email and face-to-face.
- Secures sponsors and donors with Supervisors approval; Creates and fosters sponsorship opportunities.
- Primary convocation liaison.
- Conducts post-event evaluations and reports on outcomes.
REPORTS TO
Manager of Operations Faculty of Science
Requirements
EDUCATION
- Bachelors degree
EXPERIENCE
- Four (4) years related experience including:
- Event planning and execution
- Designing marketing materials and updating the web and social media outlets
- Working with a team
- Coordinating event volunteers and support people
- Experience in brand management
SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB
- Advanced knowledge of the Event Planning industry
- Ability to plan organize and prioritize work to meet multiple deadlines and project requests
- Proven ability to communicate effectively both orally and in writing for diverse audiences
- Demonstrated computer literacy skills in MS Office or comparable software Adobe Suite Banner and desktop publishing skills
- Ability to work independently within established accountability and timeline guidelines
WORKING CONDITIONS
- Sitting at desk and computer for long periods of time
- General office conditions
- Ability to lift weights up to 10kg
- Travel required
Required Experience:
Unclear Seniority
Employment Type
Full-Time
