Team Assistant - Governance

About Us

Owned by pension funds. Inspired by their members. Our purpose is to invest protect and grow the long-term retirement savings of working people. We prioritise the interests of like-minded investors worldwide who aim to build a real and lasting impact by focusing on assets that combine excellent long-term risk/reward characteristics with broad economic environmental and social benefits to the community. Operating globally from offices in Melbourne Sydney London Berlin Zurich Amsterdam New York Hong Kong Seoul and Tokyo IFM manages investments across infrastructure debt listed equities and private equity assets. For more information visit .

Business Overview

As part of the broader Commercial Group the Governance Team helps to drive and deliver onbest practice governance processes and principles across IFM as we collectively pursue our purpose values strategy and culture. Areas of responsibility include managing the IFM Board and Committees corporate entities and structure Know Your Customer (KYC) counterparty requests Delegations of Authority and providing trusted governance advice across the business.

The Opportunity

At IFM youre not just part of an investment company but an invested one. We see the work we do as the chance to take sustainable responsible steps forward for millions of people around the world.

So we have made sure to create a workplace thats inclusive accountable and collaborative. Where youre given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.

Along with the chance to make a meaningful positive difference from day one we offer a competitive salary and generous leave entitlements. We also believe all roles are genuinely flexible at IFM so we are happy to talk through what this might look like for you.

The Role

Reporting to the Assistant Company Secretary this role involves providing administrative support to the Company Secretary and Secretariat function ensuring high-quality work under competing deadlines and engaging with various stakeholders. It includes coordinating meetings formatting agendas and papers updating governance registers and intranet pages travel arrangements and other ad hoc projects.

• Deliver high-quality work under competing deadlines as directed by the Assistant Company Secretary.
• Engage effectively with stakeholders across the business to include Executive Assistants and Senior Management.
• Coordinate calendar meeting invites and check availability across different time zones.
• Ensure documents are filed appropriately in accordance with Company Secretariat record management guidelines.
• Assist with creating books and uploading papers to the board portal Diligent.
• Contribute to the continuous improvement of secretariat procedures.
• Comply with all policies and complete compliance training.

Your Background and Experience

• Strong administrative skills attention to detail and experience in high work volume environments.
• Strong communication organizational and time management skills with the ability to work autonomously and discreetly.
• Business or administrative qualification with an understanding of administrative service principles and company secretariat functions.
• Proficient in Outlook MS Office and MS Teams and a willingness to learn other governance software.
• Effective communicator with proven problem-solving abilities under competing deadlines.

Ready to invest in what matters

With IFM that includes your own career. Visit to find out more.

IFM Investors is committed to promoting a diverse and inclusive culture where all employees are valued and recognised for their unique qualities backgrounds and perspectives. We champion all groups regardless of race gender religion sexual orientation age disability or family status. We are committed to providing individuals with disabilities reasonable adjustments to participate in the job application or interview process. Please contact us if you require specific support at any stage of the recruitment process.