Facilities Manager -
Facilities Manager -
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$ 38985 - 46000
1 Vacancy
Job Description
Job Responsibilities
- This position is for internal candidates only. Only current South Carolina First Steps employees will be considered.
Under general supervision of the Business Manager plans coordinates and performs complex administrative activities in the Office of First Steps to School Readiness. Coordinates and manages daily office administration. Serves as the agencys Facility Manager. Provides primary administrative support to the Business Manager and other members of staff under the direction of the Business Manager. Specific job functions include but are not limited to the following:- Provides primary administrative and facility coordination to the Business Manager and the Director of Administration by performing routine and complex duties to support the mission of the agency including special assignments.
- Supervises the front office administrative assistant and ensures front office and telephone coverage for the agency at all times and responds to or directs information requests maintains a working knowledge of the functions and positions within the Office of First Steps. Maintains high-quality customer service and professionalism at all times.
- Serves as the agencys Facility Manager. Responsible for the daily coordination and management of agency headquarters storage facilities and equipment maintenance schedules. Maintains working relationships between the state office property management leased equipment vendors and general maintenance contractor(s). Ensures installations office moves deliveries and pickups are properly executed. Provide updates to staff and calendar notifications as needed. Update and maintains tracking platforms as changes occur. Submit procurement requests and monitor earmarked funds to ensure compliance with the Consolidated Procurement Code. Provides regular updates to the Business Manager on the status of all work orders.
- Acts as the agencys Surplus Coordinator maintains inventory of office supplies breakroom supplies etc. to include submitting purchase requisitions coordinating surplus screenings and disposal with retiring of agency assets in SCEIS and Reftab.
- Serves as the agencys State Fleet Coordinator. Responsible for the reporting of monthly mileage logs and preventative maintenance screenings of agency leased and owned vehicles. Maintains tracking platforms with quarterly updates to the agencys Business Manager.
- Serves as the agencys Safety Coordinator. Under the direction of the Chief Safety Officer and Business Manager assists in the planning and execution of emergency drills. Responsible for the emergency preparedness plan.
- Other duties as assigned.
Minimum and Additional Requirements
- An associates degree and at least two years of experience in clerical secretarial and administrative functions or a high school diploma and six (6) years of experience in this field. Typing speed of 55 wpm is required.
Additional Requirements:- Ability to lift up to 35 pounds.
- Limited in-state travel with no overnight travel.
- Limited after-hours work required.
- Proficient in Microsoft Office Suite Adobe Acrobat.
- An understanding of state procurement policies customer service principles and best practices.
- Ability to communicate effectively verbally and in writing.
- Knowledge of administration and clerical processes organizational skills attention to detail problem-solving skills critical thinking skills.
- The ability to manage multiple projects simultaneously.
- Maintain high standards of accuracy and quality while working under pressure and meeting tight deadlines.
Preferred Qualifications
A bachelors degree Bilingual in Spanish
Additional Comments
SC First Steps is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race color religion sex (including pregnancy childbirth or related medical conditions including but not limited to lactation) national origin age (40 or older) disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
SC First Steps offers an exceptional benefits package for full time (FTE) employees:
- Health dental vision long-term disability and life insurance for employees spouse and children. Clickherefor additional information.
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental Leave
- S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
- Retirement benefit choices*
*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
Required Experience:
Manager
Employment Type
Full-Time
