Office Manager - (Based in Barcelona) Disability certificate required
Office Manager - (Based in Barcelona) Disability certificate required
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Job Description
At Leadtech weve been redefining digital businesses since 2009 creating innovative online solutions that reach millions of users every month. With a diverse team of over 700 members from 23 nationalities were united by a passion for creativity and collaboration.
We specialize in delivering user-centric experiences across web and mobile platforms where people can connect with our products like never before.
Were proud of our global reach and committed to fostering an inclusive workplace where every individual contributes to our shared vision of bringing cutting-edge projects to life. Learn more about our journey and mission on our About Us page!
ABOUT THE ROLE
We are looking for a highly organized and proactive Office Manager to oversee the daily operations of our office and ensure everything runs smoothly and efficiently. This role is key to maintaining a well-functioning welcoming and productive work environment for our teams and visitors.
As the Office Manager you will be responsible for a wide range of administrative and operational tasks including facilities management vendor coordination office supplies procurement event planning and supporting internal processes across departments. You will work closely with HR finance and other teams to support employee needs and contribute to a positive workplace culture.
YOUR MISSION
- Serve as the point person for office manager duties including:
- Maintenance
- Mailing
- Supplies & stationery
- Equipment
- Bills
- Errands
- Shopping
- Organize the office layout and order stationery and equipment
- Liaise with facility management vendors including cleaning catering and security services
- Ensure that all items are invoiced and paid on time and invoices are presented to the Accounting team
- Manage contract and price negotiations with office vendors service providers and office lease
- Manage office G&A budget ensure accurate and timely reporting
- Welcome and provide general information and support to visitors: clients candidates etc.
- Organize the maintenance of the office and arrange necessary repairs
- Organize office operations and procedures
- Schedule meetings and appointments book meeting rooms if necessary
- Update and maintain office policies as necessary.
- Partner with HR with the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery Hardware..)
- Arrange events tickets and travelling for employees
- Plan in-house or off-site activities like parties celebrations and conferences
- Assist other departments with administrative tasks if necessary such as filing copying etc.
Requirements
WHAT WILL MAKE YOU STAND OUT FROM THE CROWD
- Proven experience as an Office manager (at least 2 years)
- Knowledge of office administrator responsibilities systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook in particular) and GSuite (Gmail calendar and Drive)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills in both English and Spanish
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
Benefits
Perks of being one of us:
- Top-notch private health insurance includes dental and psychological services
- Full-time permanent contract
- Flexible time off no blackout dates plus your birthday Christmas Eve and New Years Eve off
- Workday (9 am - 6.00 pm) and Fridays (8.00am - 3.00pm)
- 35-hour week in July and August (free afternoons here we come!)
- Enhanced career path designed just for you
- External training budget
- Other: ticket restaurant nursery tickets
- Budget for team-building activities
- We celebrate all company landmarks
- And when you come into the office youll get free coffee and snacks fresh fruit and can enjoy our game room and the cool terrace overlooking the Mediterranean
Sounds good Apply now! Were looking forward to getting to know you.
Location
Our exceptional offices are in Barcelonas Blue Building right on the citys seafront. Besides our stunning views youll enjoy perks such as free fruit snacks and coffee and will be able to take part in our game competitions.
We are an Equal Opportunity Employer and are committed to providing employees with a work environment free of discrimination and harassment.
The personal data you provide will be used solely to manage your candidacy for the purposes of this position. You can exercise your rights of access rectification or cancellation by sending a letter to Avenida Litoral 12-14 5ta planta Barcelona 08005. Additionally you can email us at including documentation proving your identity.
Required Experience:
IC
Employment Type
Full Time
